What are the responsibilities and job description for the Clerk II -- Economic Support position at Brown County?
Greets and assists consumers that come into the Economic Support area. Determines consumer’s reason for stopping into the agency and directs the person appropriately.
Provides basic information on Economic Support programs and services.
Notifies appropriate staff person when an appointment is waiting by either direct phone contact, email, voice mail message or computer system.
Responds to general inquiries about the process of applying for FoodShare, Medicaid, Badgercare Plus, Child Care, or any other programs administered through Brown County Human Services as forms of public assistance:
Queries State computer system(s) and determines if an application is necessary or other paperwork is needed to reopen an existing case
Provides the appropriate application forms and, when necessary, answer questions or assist in form completion
Directs those applying in person to the client registration specialist for processing
Responds to basic questions relevant to case status and benefit issuance by researching State computer system(s).
Responds to questions regarding correspondence sent to customer by Economic Support Unit.
Provides appropriate paperwork/forms to the customer for the purposes of obtaining needed verification.
Explains and assists in the proper completion of the forms. Explains relevant federal, state and agency policy and procedure.
Performs client registration functions. Enters data into computer system to register consumer for public assistance programs and schedules appointments when applicable.
Research request before creating a new case to avoid duplication and ensure accuracy.
Determines if case meets priority service standards, assigns case to Economic Support Specialist, and/or schedules appointment.
Maintains application rotation spreadsheets.
Maintains familiarity with community resources and partnering agency services.
Informs customers, inquiring about assistance, of relevant programs available as resources. Provides contact information when requested.
Utilizes Customer Assistance for Re-employment and Economic Support (CARES), and CARES Worker Web (CWW)computer system to respond to consumer questions.
Answers incoming phone calls on our main Economic Support phone line.
Records and maintains inventory of Foodshare Quest cards. Assists in issuing temporary Foodshare Quest cards.
Completes sorting, date stamping, coding, scanning and indexing incoming mail.
Monitors inventory of general office supplies and places orders as directed.
Manages the shared email inbox for Support Services. Offers timely responses following encryption rules.
Serves as backup to various duties within the Support Services Unit.
NON-ESSENTIAL DUTIES:
Performs other related functions as assigned.
MATERIALS AND EQUIPMENT USED:
General office equipment
Computer
Education and Experience:
High School Diploma, plus one year of office and/or customer service experience; or any equivalent combination of education, training and experience which provides the necessary knowledge, skills and abilities.
Licenses and Certifications:
None
Knowledge of general office procedures.Knowledge of correct spelling, and proper grammar.
Knowledge of and ability to utilize a computer and the required software.
Skilled in the operation of a variety of office machines (i.e. copy machine, fax machine, telephone, and personal computer).
Ability to perform varied and somewhat complex clerical tasks.
Ability to establish and maintain effective working relationships with staff and public.
Ability to assume responsibility and to follow established procedures.
Ability to understand and carry out fairly complex oral and written instructions.
Ability to communicate effectively both orally and in writing.
Ability to perform full data entry function at a rate of 65 net keystrokes per minute.
Ability to work the required hours of the position.
PHYSICAL DEMANDS:
Lifting 30 pounds maximum with frequent lifting and/or carrying of objects weighing up to 20 pounds.
Intermittent standing, sitting and walking.
Using hand(s)/feet for repetitive single grasping, fine manipulation and pushing and pulling.
Communicating orally in a clear manner.
Distinguishing sounds at various frequencies and volumes.
Distinguishing people or objects at varied distances under a variety of light conditions.
This position description should not be interpreted as all-inclusive. It is intended to identify the major responsibilities and requirements of this job. The incumbents may be requested to perform job-related responsibilities and tasks other than those stated in this description.
Salary : $19
