What are the responsibilities and job description for the Project Administrative Specialist 1 position at Brown & Root?
SUMMARY
Perform duties too varied and diverse to be classified in any specific office clerical occupation, requiring limited knowledge of office management systems and procedures. Clerical duties may be assigned in accordance with the office procedures of individual establishments and may include a combination of answering telephones, bookkeeping, typing or word processing, stenography, office machine operation, and filing.
- Collect, count, and disburse money, basic bookkeeping, and complete banking transactions.
- Communicate with customers, employees, and other individuals to answer questions, disseminate or explain information, take orders, and address complaints.
- Answer telephones, direct calls, and take messages.
- Compile, copy, sort, and file records of office activities, business transactions, and other activities.
- Complete and mail bills, contracts, policies, invoices, or checks.
- Operate office machines, such as photocopiers and scanners, facsimile machines, voice mail systems, and personal computers.
- Compute, record, and proofread data and other information, such as records or reports.
- Maintain and update filing, inventory, mailing, and database systems, either manually or using a computer.
- Open, sort, and route incoming mail, answer correspondence, and prepare outgoing mail.
- Review files, records, and other documents to obtain information to respond to requests.
- Responsible for observing and complying with all safety and project rules. Performs other duties as required.
QUALIFICATIONS
May require a high school diploma or its equivalent with previous years of experience in the field or in a related area. Has knowledge of commonly-used concepts, practices, and procedures within a particular field. Relies on instructions and pre-established guidelines to perform the functions of the job. Works under immediate supervision. Primary job functions do not typically require exercising independent judgment. Typically reports to a supervisor or manager.
PHYSICAL REQUIREMENTS
1. Strength:
a. Standing 30%
Walking 20%
Sitting 50%
b. Lifting 30 lb.
Carrying 30 lb.
Pushing NP
Pulling NP
2. Climbing O
Balancing O
3. Stooping O
Kneeling O
Crouching O
Crawling O
Reaching F
Handling F
Fingering C
EXPLANATION OF SYMBOLS
NP Not Present
O Occasionally (0-33%)
Frequently (34-66%)
Constantly (67-100%)
