What are the responsibilities and job description for the Administrative Assistant position at Brownfields?
Job Overview
We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The ideal candidate will provide essential support to ensure smooth office operations, manage various administrative tasks, and contribute to a positive work environment. This role requires excellent communication skills, proficiency in office software, and the ability to multitask effectively.
Responsibilities
- Manage phone systems and handle incoming calls professionally, directing inquiries as needed.
- Oversee calendar management, scheduling appointments, and coordinating meetings for team members.
- Perform clerical duties including data entry, filing, and maintaining organized office records.
- Utilize QuickBooks for basic bookkeeping tasks and financial record keeping.
- Proofread documents for accuracy and clarity before distribution or filing.
- Provide exceptional customer service and support to clients and visitors, addressing their needs promptly.
- Assist in preparing reports and presentations as required by management.
- Maintain office supplies inventory and place orders when necessary to ensure operational efficiency.
- Collaborate with team members on various projects while maintaining effective time management practices.
Qualifications
- Proven experience in an administrative role or similar position is preferred.
- Strong skills in calendar management and scheduling with attention to detail.
- Familiarity with QuickBooks is a plus but not mandatory; willingness to learn is essential.
- Excellent proofreading skills with a keen eye for detail in written communication.
- Demonstrated ability in data entry with high accuracy levels.
- Strong time management skills with the ability to prioritize tasks effectively in a fast-paced environment.
- Exceptional customer service skills with a friendly demeanor towards clients and colleagues alike.
If you are a proactive individual who thrives in an administrative capacity and enjoys supporting others, we encourage you to apply for this exciting opportunity!
Job Type: Full-time
Pay: $13.00 - $18.00 per hour
Benefits:
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Work Location: In person
Salary : $13 - $18