What are the responsibilities and job description for the File Management Specialist position at BRS?
SpecPro Sustainment & Environmental is seeking a File Management Specialist to provide Project Delivery Business process support services to the United States Army Corps of Engineers (USACE), Caribbean District (SAA). This role involves providing organizational design for the South Atlantic Division (SAD) of USACE. The File Management Specialist will work closely with the rest of the Program Support team to ensure operational excellence, regulatory compliance, and mission success by supporting the USACE SAD in delivering quality public infrastructure on time and within budget. Join us in delivering high-quality services that directly impact the USACE SAA’s critical operations.
Designs standardized systems for file organization, initial implementation, and provides review of systems to ensure adherence. Creates detailed file management guidelines, including naming conventions, folder structures, and classification systems for digital and physical files. Writes comprehensive documentation to guide staff in adopting file management best practices. Overall, services under this job scope include program management support and technical expertise to support every stage of the USACE Project Delivery Business Process across all USACE, Caribbean District missions including but not limited to the planning, design, procurement, construction, operation/maintenance phases for all types of projects in accordance with the USACE Strategic Management System.
Required Skills/Abilities:
All offers are contingent upon a thorough background check conducted on all final candidates, as deemed necessary and per State and Federal laws. SpecPro offers a full competitive benefits package and is an Equal Opportunity Employer.
Non-Disclosure Agreement (NDA): All contractor personnel accessing proprietary, classified, or confidential information related to USACE acquisitions must complete and sign a USACE contractor NDA before beginning work. The contractor is responsible for ensuring all staff, including subcontractors and consultants, execute NDAs to protect procurement-sensitive and proprietary information. NDAs must be signed on the first day of employment and renewed with each contract option period. Failure to comply constitutes default. The contractor must maintain signed NDAs and provide copies to the COR.
- This position is contingent upon award of government contract*
Designs standardized systems for file organization, initial implementation, and provides review of systems to ensure adherence. Creates detailed file management guidelines, including naming conventions, folder structures, and classification systems for digital and physical files. Writes comprehensive documentation to guide staff in adopting file management best practices. Overall, services under this job scope include program management support and technical expertise to support every stage of the USACE Project Delivery Business Process across all USACE, Caribbean District missions including but not limited to the planning, design, procurement, construction, operation/maintenance phases for all types of projects in accordance with the USACE Strategic Management System.
Required Skills/Abilities:
- Demonstrates proactivity in problem solving with the ability to identify opportunities for process improvements and advance Record Information Management initiatives.
- Skilled in written and verbal communication to champion Record Information Management principles and deliver effective training.
- Strong aptitude for automation and eagerness to learn.
- Ability to work independently as well as collaboratively within a team environment.
- Commitment to superior quality and accuracy.
- Results-driven with strong organizational skills to meet deadlines and deliver projects on time.
- Extremely responsive and customer-focused; appropriate follow-up and follow-through.
- Ability to manage confidential information with discretion.
- Proficient in Microsoft Office 365 or similar software.
- Bachelor’s degree in Information Technology, Computer Science, Business Administration, or a related field.
- Minimum 5 years of experience in records and information management.
- Ability to perform desk work for extended periods, including sitting and using a computer.
- Reasonable accommodations will be provided to enable individuals with disabilities to perform essential job functions.
- Requires sufficient vision, hearing, and manual dexterity to perform related tasks.
- Primarily operates in a temperature-controlled office setting with frequent use of electronic office equipment.
- May occasionally visit different locations, potentially encountering extreme temperatures, airborne particles, fumes, chemicals, or loud noise.
All offers are contingent upon a thorough background check conducted on all final candidates, as deemed necessary and per State and Federal laws. SpecPro offers a full competitive benefits package and is an Equal Opportunity Employer.
Non-Disclosure Agreement (NDA): All contractor personnel accessing proprietary, classified, or confidential information related to USACE acquisitions must complete and sign a USACE contractor NDA before beginning work. The contractor is responsible for ensuring all staff, including subcontractors and consultants, execute NDAs to protect procurement-sensitive and proprietary information. NDAs must be signed on the first day of employment and renewed with each contract option period. Failure to comply constitutes default. The contractor must maintain signed NDAs and provide copies to the COR.
