Senior Administrator, Office & Facility

Overview

About Bruker:

Bruker is enabling scientists to make breakthrough discoveries and develop new applications that improve the quality of human life. Bruker’s high-performance scientific instruments and high-value analytical and diagnostic solutions enable scientists to explore life and materials at molecular, cellular and microscopic levels. In close cooperation with our customers, Bruker is enabling innovation, improved productivity and customer success in life science molecular research, in applied and pharma applications, in microscopy and nano analysis, and in industrial applications, as well as in cell biology, preclinical imaging, clinical phenomics and proteomics research and clinical microbiology.

Today, worldwide more than 9700 employees are working on this permanent challenge at over 90 locations on all continents. Bruker continues to build upon its extensive range of products and solutions, its broad base of installed systems and a strong reputation among its customers. Being one of the world's leading analytical instrumentation companies, Bruker is strongly committed to further fully meet its customers’ needs as well as to continue to develop state-of-the-art technologies and innovative solutions for today's analytical questions.

Bruker India is seeking for a Senior Administrator, Office & Facility to be based in Bengaluru, India. He/she is responsible for overseeing and hands-on execution of the management, maintenance, and smooth operation of the office buildings of Bruker India across various locations, facilities, and related services. This role ensures that the office environment is safe, efficient, and conducive to employee productivity. He/ she will manage day-to-day operations, lead facility-related projects, and maintain relationships with vendors and contractors. He/ she will also ensure compliance with safety regulations and company policies.

Responsibilities

Office Administration:

• Oversee day-to-day office administration tasks, including managing office supplies, equipment, and other office-related services.
• Ensure smooth office operations by maintaining inventory, ordering office supplies, and managing vendor relationships for office materials.
• Support HR and IT departments in managing the onboarding and offboarding processes for employees (e.g., preparing workstations and managing access).
• Serve as the point of contact for internal employee inquiries related to office resources and administrative services.
• Assist in scheduling and coordinating meetings, events, and other office-related activities to support business needs.
• Assist in organising overseas guest hotel reservations, local transportation arrangements, etc.

Facility Operations & Maintenance:

• Oversee the daily operations of the office building(s) including HVAC, electrical, plumbing, janitorial services, and other facility systems.
• Ensure all systems and equipment are operating efficiently and safely.
• Conduct regular inspections of the facilities to identify areas requiring maintenance or improvements.
• Manage facility-related budgets, including forecasting expenses and managing costs.
• Coordinate and oversee preventive maintenance programs for all building systems.

Vendor & Contractor Management:

• Liaise with external contractors, service providers, and vendors to ensure quality service delivery and compliance with contracts.
• Negotiate contracts and oversee the work of contractors for construction, maintenance, and other facility-related projects.
• Ensure vendors meet performance standards and adhere to safety regulations and timelines.

Space Planning & Office Layout:

• Oversee space planning and office layout to maximize utilization and efficiency.
• Manage office moves, renovations, and redesigns to support business needs and employee satisfaction.
• Collaborate with BRKR division managers, Finance, IT, and other departments to optimize the office environment.

Safety, Security & Compliance:

• Develop and implement facility safety programs in compliance with local laws and company policies.
• Ensure the office building complies with all relevant regulations (OSHA, fire codes, building codes, etc.).
• Oversee building security, including access control, surveillance systems, and employee safety procedures.
• Lead emergency preparedness and disaster recovery planning.

Budget & Financial Management:

• Prepare and manage facility budgets, ensuring cost-effectiveness while maintaining high standards of quality.
• Monitor and report on facility-related expenses and implement cost-saving measures where possible.

Employee Engagement & Support:

• Address employee facility-related concerns and ensure a high level of satisfaction with the workplace environment.
• Serve as a point of contact for building-related issues and resolve them promptly.
• Provide ongoing communication regarding office policies, changes, and improvements.

Qualifications

Qualifications:

• Bachelor's degree in Facility Management, Business Administration, or a related field (or equivalent work experience).
• Minimum 3-5 years of experience in facility management, office management, or related roles.
• Strong knowledge of building systems, operations, and maintenance procedures.
• Familiarity with health, safety, and environmental regulations.
• Experience with budget management and cost control.
• Excellent communication, organizational, and problem-solving skills.
• Proficiency with facility management software and MS Office Suite.
• Ability to manage multiple projects simultaneously and prioritize tasks effectively.
• Strong leadership abilities and the ability to work independently and as part of a team.
• Experience with corporate office environments and multi-location management.
• Knowledge of sustainability practices in facilities management.

Bruker is an equal-opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.