What are the responsibilities and job description for the Administrative Assistant position at BruntWork?

BruntWork | Part time : less than 35 paid hours per week

Administrative Assistant (Property Management)

Work Timezone - Must be a City eg London San Francisco, CA
Job Type : Part time : less than 35 paid hours per week
Date Opened : 01 / 08 / 2025
Remote Job
Industry : Other

Job Description

This is a remote position.

Role Name : Administrative Assistant

Schedule : 20 hours per week, 4 hours a day M-F flexible during San Francisco, CA business hours

Client Timezone : San Francisco, CA

Client Overview :

Join a dynamic, growing commercial real estate investment firm based in the heart of San Francisco. This boutique company specializes in acquiring and managing properties for a diverse clientele, offering a unique blend of personalized service and strategic investment expertise. With a hands-on approach to business, the firm’s leadership is deeply involved in day-to-day operations, creating an environment ripe for learning and growth.

Job Description :

As an Administrative Assistant, you’ll be the linchpin of our operations, directly supporting the company’s founders in managing crucial aspects of the business. This role offers a rare opportunity to gain invaluable experience in the commercial real estate sector while honing your administrative skills. You’ll be entrusted with handling sensitive information, managing communication channels, and ensuring smooth daily operations. If you’re a self-starter who thrives in a fast-paced environment and is looking to make a significant impact in a growing firm, this position offers an exciting career path in real estate administration.

Responsibilities :

Manage multiple email inboxes, ensuring timely responses and efficient organization of communications.

Draft and proofread critical business documents, including property offers, proposals, and other marketing documents.

Organize and maintain digital files on the company server, implementing an effective system for easy retrieval.

Assist with financial tasks such as invoice management and report preparation.

Monitor schedules and deadlines, ensuring no important emails or appointments slip through the cracks.

Transcribe notes and type up various documents as needed.

Provide comprehensive administrative support, adapting to the diverse needs of a dynamic real estate investment firm.

Potential to contribute to social media management and marketing initiatives as the role evolves.

Conduct market research.

Requirements

Real estate property management experience (including reading leases).

Exceptional organizational skills with a talent for multitasking in a fast-paced environment.

Sharp attention to detail and strong proofreading abilities.

Proficiency in Microsoft Office suite and comfort with digital file management systems.

Self-motivated with the ability to work independently and take initiative.

Excellent written and verbal communication skills in English.

Adaptability to handle a variety of tasks in a small business setting.

Basic understanding of real estate terminology and processes (preferred but not required).

Discretion and ability to handle confidential information with utmost professionalism.

Willingness to learn and grow with the company, potentially taking on additional responsibilities over time.

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