Executive Assistant

Are you hard-working and detail-oriented? Do you thrive on building efficient systems, processes, and procedures in a fast-paced environment? Are you passionate about exceptional customer service and love checking off your to-do list? If you’re ready to play an essential role in a top real estate team, let’s talk!

The Bryan Coward Real Estate Team is looking for an Executive Assistant to streamline our operations and support our agents. Your role will be to take on crucial back-end and daily administrative tasks so that our agents can focus on delivering outstanding results for clients. We’re seeking an exceptional candidate with a proven track record in office administration who is ready to embrace challenges, take initiative, and grow within a dynamic team environment.

This role will require a proactive problem solver with exceptional communication skills, meticulous attention to detail, and the ability to manage high-level systems and operations. You will also serve as the right hand of the business owner, ensuring smooth daily operations and long-term business growth.

Compensation & Benefits

• Salary Range: $40,000 - $50,000
• Paid Time Off (PTO)
• Bonus potential (considered after a 60-day period)
• Rapid growth potential within the team
• Path to become Director of Operations

$40,000 - $50,000

• Provide comprehensive support to Bryan Coward and the team by handling both business and personal administrative tasks.
• Maintain and update our database management systems to ensure accuracy and efficiency.
• Screen and direct phone calls, manage correspondence, and handle inquiries with professionalism.
• Coordinate meetings, appointments, and travel arrangements to optimize daily operations.
• Prepare reports, presentations, and briefs to keep the team informed and on track.
• Assist multiple agents by managing administrative tasks, enabling them to focus on client engagement and sales.
• Enhance client interactions by supporting transaction processes and communications throughout the closing process.
• Oversee day-to-day office functions, track expenses, and help develop effective budgeting strategies.
• Support lead management systems and assist with social media and marketing efforts to promote listings and the team brand.
• Embrace checklists, systematic processes, and detailed paperwork to ensure nothing is overlooked.
• (Eventually) Participate in hiring, training, and holding team members accountable.
• Maintain books, handle payroll, track commissions, and manage budgets.
• Document all systems and standards to ensure consistency and efficiency.

• 2-3 years of Real Estate Executive Assistance or administrative experience.
• Exceptional organizational skills and strong attention to detail.
• Tech-savvy with a quick ability to adapt to new systems and office applications.
• Proven multitasking capabilities with a knack for prioritizing a diverse workload.
• Self-motivated and able to work independently while being a vital team player.
• Superior oral and written communication skills with a professional demeanor.
• Strong problem-solving skills, discretion, and the ability to handle confidential information.
• A customer-focused mindset with a “can-do” attitude—ready to do whatever it takes to support the team.
• Bookkeeping skills preferred.
• Real estate license preferred or willingness to obtain one (with reimbursement provided).
• Spanish-speaking is a plus!

The Bryan Coward Team is a leading force in the industry, celebrated for our innovative approach, unwavering commitment to client service, and a collaborative culture that empowers every member. We leverage cutting-edge technology and robust training to stay ahead in a competitive market while fostering an environment where professional and personal growth thrive.

If you’re ready to bring your skills to a dynamic, results-driven team and make a significant impact, we’d love to hear from you. Apply today!