Administrative Assistant - Nursing

Unlock your full potential in the innovative and inclusive environment at Bryant & Stratton College. We are a career-focused, private, nonprofit college built differently to serve the needs of students, alumni, associates, employers, and the community. Founded in 1854, Bryant & Stratton College offers real-world education leading to bachelor's, associate's, and professional certificates after completion in the fields of healthcare, technology, legal, business, graphic design, and more. We offer a comprehensive benefits package that includes competitive salaries, medical/dental/vision insurance, generous paid time off, 401(k), and company-paid college tuition for associates and their families. Bryant & Stratton College is a Public Service Loan Forgiveness certified employer.

Position Summary: Provide a variety of advanced administrative, confidential, technical and administrative support to the Nursing program.

Under the direction of the Nursing Program Director, this individual will have the following responsibilities:

ESSENTIAL TASKS:

• Respond to student and faculty inquiries, requests for information and provide assistance
• Establish and maintain cooperative working relationships with other employees at Bryant & Stratton College to facilitate carrying out instructions involving other departments, transmitting information accurately and tactfully
• Maintain office files, student files, faculty required documentation and other appropriate records
• Prepare documents as requested by the Nursing Program Director
• Proctor Nursing exams
• Collaborate with the clinical/fieldwork coordinators and the Admissions Department to coordinate and maintain the Certified Background process; orient students to the processing as needed
• Verify all required documentation is received for potential students before enrolling, such as but not limited to: Background Check, High School Diploma, Immunization Records, Nursing Handbook sign off
• Assist Nursing Program Director with data collection and maintenance of data files on students, graduates, and accreditation activities
• Maintain inventory of office & clinical supplies
• Perform general clerical duties including organizing, filing, shredding, and scanning and photocopying documents and files, etc.
• Compose written correspondence and materials; create and update all departmental forms and prepare for web; prepare minutes, reports, statistical data, and other materials pertaining to the Nursing program
• Responsible for answering phones, responding to voice or e-mail messages, as well as sending and receiving faxes
• Initiate, process and track departmental forms such as purchase orders and supply requisitions
• Schedule appointments, meetings, send out meeting notices, and maintain the department calendar. Assist in coordinating accreditation activities, documents, travel arrangements, and on site visit requirements
• Manage distribution of all incoming and outgoing mail; screen and respond as necessary. Assemble attachments and corresponding material. Review outgoing material for completeness, dates, and signatures
• Perform assigned responsibilities, duties, and tasks according to established practices, procedures, techniques, and standards in a safe manner and with minimal supervision

ADDITIONAL DUTIES:

• Assist with the pinning ceremony for graduating nursing class, awards ceremonies and orientation activities for nursing program
• Perform other related duties as may be assigned
• Assist in room scheduling and proctoring exams as needed

KNOWLEDGE, SKILLS, and ABILITIES:

• Thorough knowledge of the principles of office management and of modern office procedures, systems and equipment
• Knowledge of department and college policies, procedures, and practices with the ability to answer work related questions; and/or interpret and apply these guidelines correctly in various situations n Knowledge of business English with the ability to write in complete sentences using appropriate words, correct grammar, punctuation and spelling
• Ability to use independent judgment and discretion in Detail-oriented with skills in proofreading materials
• Oral and written skills to convey ideas, facts, and information effectively and accurately to students, staff, faculty, and the general public
• Ability to identify what information is needed by others for effective actions
• Ability to maintain confidential and sensitive information
• Ability to develop and maintain filing systems
• Ability to deal with internal and external communications in a tactful and courteous manner
• Ability to devise or adopt office procedures to changing organizational needs
• Ability to organize and coordinate functions and tasks, with frequent interruptions
• Ability to establish and maintain effective working relationships internally and externally
• Well-organized and self-directed n Ability both to take initiative and to follow-through
• Ability to perform basic mathematic calculations

Qualifications Required:

• Bachelors degree preferred
• 5 years’ administrative experience
• Proficient typing skills; proficiency in Microsoft Word, Excel, PowerPoint, Access and use of the Internet

NON-EXEMPT POSITION:

SALARY RANGE: $37,000 - $40,000 ($17.78 - $19.23 per hour)

This position is eligible for overtime.

Please note that the compensation information is a good faith estimate of the base pay for this position. The selected candidate’s actual base pay for this role will take into account a wide range of non-discriminatory factors including but not limited to skill sets, experience and training, licensure and certifications, and other business and organizational needs. At Bryant & Stratton College, it is not typical for an individual to be hired at or near the top of the range for their role and compensation decisions are dependent on the facts and circumstances of each case. Information about the total compensation package for this position will be provided during the interview process.

All qualified applicants will receive consideration for employment without regard to age, race, ethnicity, national origin, color, religion, disability, marital status, veteran status, sex/gender (including pregnancy or pregnancy related conditions), sexual orientation, gender identity (including transgender status) or any other legally protected characteristics (“protected characteristics”). Bryant & Stratton College is an Equal Opportunity Employer.

Experience

• 5 year(s): 5 Years Administrative Experience

Education

• Associates or better

Licenses & Certifications

• Added to Application

Skills

• Detailed Oriented

Behaviors

• Team Player: Works well as a member of a group

Motivations

• Ability to Make an Impact: Inspired to perform well by the ability to contribute to the success of a project or the organization