What are the responsibilities and job description for the Part Time Administrative Assistant - Academics position at Bryant & Stratton Inc.?
Unlock your full potential in the innovative and inclusive environment at Bryant & Stratton College. We are a career-focused, private, nonprofit college built differently to serve the needs of students, alumni, associates, employers, and the community. Founded in 1854, Bryant & Stratton College offers real-world education leading to bachelor's, associate's, and professional certificates after completion in the fields of healthcare, technology, legal, business, graphic design, and more.
Bryant & Stratton’s Academics Administrative Assistant will support the college mission by assisting the Academic staff in facilitating activities in the Academic Department. The individual will maintain contemporary knowledge and skills in the approved fields and will participate in departmental and campus-wide activities as a member of the academic and campus team.
The primary responsibility involves coordination and maintenance of all faculty and student academic records, preparation of statistical reports, creating and maintaining semester faculty schedules and contracts, coordinating Academic Department activities and being responsive to the daily needs of the Academic Management team.
Systems and Job Knowledge
- Ability to prioritize tasks in a dynamic environment
- Ability to make decisions in accordance with academic policies and procedures
- Ability to prepare effective correspondence and to maintain office management detail with only general supervision
- Enter semester master schedules and enter faculty accordingly
- Process new faculty into the payroll system and create electronic faculty contracts
- Calculate and process faculty adjustments as required
- Maintain faculty records to include faculty credentialing data
- Assist with maintaining student records
- Aid with the student registration process.
- Attend meetings as scheduled
- Ability to work well and collaborate with other departments as needed to achieve assigned tasks
- Enter and maintain New Student Outcomes Data reports
- Assist the registrar and the Dean of Student services with student /faculty data entry as requested
- Complete all statistical reports by established deadlines.
- Coordinate all instructional materials and correspondence for academic staff pertaining to beginning of term, midterm, and end of term procedures.
- Assist in coordinating the annual student graduation ceremony.
- Assist and coordinate awards assembly, student activities, and other special events and promotional activities.
- Create and sustain historical records of all academic and administrative activities for the year.
- Assist with grade processing and keeping records.
- Utilize all resources to assist the Academic Management Team in daily operations.
- Assist with Academic Department new student testing requirements as assigned
- Provide back-up assistance to the Academic Reception Desk as needed
- Ability to develop effective working relationships with students, faculty, other employees, and the visitors to the Academic Department
- Encourage and motivate students
All qualified applicants will receive consideration for employment without regard to age, race, ethnicity, national origin, color, religion, disability, marital status, veteran status, sex/gender (including pregnancy or pregnancy related conditions), sexual orientation, gender identity (including transgender status) or any other legally protected characteristics (“protected characteristics”). Bryant & Stratton College is an Equal Opportunity Employer.
Experience
Preferred- Proficient in the use of office and computer technology - especially Word, Excel and PowerPoint
- Banner System experience is a plus
Education
Preferred- Associates or better
Skills
Preferred- Organizer
- Communication
- Self-Starter
- Effective Problem Solving
