MH Administrative Assistant VII

Announcement Number 25-06

SALARY

· Range 68 ($36,508.80 - $61,063.20)

· Salary will be commensurate with experience. Limitations apply for current State employees.

BENEFITS

• 12 paid holidays.
• 1 personal leave day accrued each January.
• 13 sick leave days.
• 13 annual leave days accrued in the first year of employment.
• Longevity bonus annually after 5 years of employment.
• Continuous opportunities for acquiring CEU’s needed for maintaining professional license.
• Very low-cost health and dental insurance through the Alabama State Employee Insurance Board.
• Defined retirement benefit (not impacted by economic downturns) and a pre-retirement death benefit through the Retirement Systems of Alabama.

• After 1 year, the minimum amount of the pre-retirement death benefit paid to your designated beneficiary is at least equal to your current or previous fiscal year annual salary.

MINIMUM QUALIFICATIONS

· High school diploma or GED equivalency, preferably supplemented by courses in typing and/or business practice.

· Extensive (72 months or more) responsible experience in office work, including experience (24 months or more) in supervision or administrative matters requiring decision making responsibility.

· A college degree in business or a closely related field may substitute for the required supervisory or administrative experience on a year-for-year basis.

KIND OF WORK

· Coordinate the Facility Director’s schedule, arrange appointments, set up meetings, schedule conference room, answer telephone, take messages, make travel arrangements, etc.

· Prepare committee agendas for Facility Management Team and special meetings, attend meetings, prepare minutes, and distribute appropriately.

· Plan and organize work to include reading, sorting, and routing incoming mail and composing draft documents.

· Maintain confidential and pertinent data for the Facility Director.

· Maintain employee files of staff supervised by Facility Director.

· Enter and retrieves data from personnel/payroll system.

· Communicate sensitive information with ADMH staff via electronic, written, and oral medias.

· Demonstrate appropriate communication with staff and patients and families.

· Screen telephone calls and visitors to the Facility Director’s office.

· Assist as backup in absence of ASA III for Risk Management in uploading investigations for review as completed.

METHOD OF SELECTION

• Applicants will be rated based on an evaluation of their job-related training, abilities, experience, and education, and should provide adequate work history identifying experiences related to the duties and minimum qualifications as mentioned above.
• All relevant information is subject to verification.

Drug screening and security clearances will be conducted on prospective applicants being given serious consideration for employment whose job requires direct contact with patients.

Job Type: Full-time

Benefits:

• Dental insurance
• Employee assistance program
• Health insurance
• Retirement plan
• Vision insurance

Education:

• High school or equivalent (Required)

Work Location: In person

Salary : $36,509 - $61,063