What are the responsibilities and job description for the Office Manager position at BryceTech?
Company Description
BryceTech has partnered with technology and R&D clients to deliver mission and business success since 2017. Bryce combines core competencies in analytics and engineering with domain expertise. Our teams help government agencies, Fortune 500 firms, and investors manage complex programs, develop IT tools, and forecast critical outcomes. We offer clients proprietary, research-based models that enable evidence-based decision-making. Bryce cultivates a culture of engagement and partnership with our clients. BryceTech is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
Job Description
Bryce Space and Technology is looking for an experienced office manager to support our Department of Health and Human Services, Administration for Strategic Preparedness and Response, Office of Head of Contracting Activity customer.
About the Customer: ASPR leads the nation's medical and public health preparedness for, response to, and recovery from disasters and public health emergencies. ASPR constantly scans the horizon to prepare for whatever emergency may come next, whether natural or manmade.
Position Responsibilities:
Performs administrative duties as required such as writing memos, filing, typing, and copying documents. Develops spreadsheets, maintains program, project, and task files, technical support information for program, project managers. Organizes and maintains calendars for one or more managers, schedules meetings, takes meeting notes and distributes to attendees. Prepares correspondence, briefs, and reports and assists with planning, initiation, and tracking of task assignments and associated data. Assists with preparing and processing travel and maintaining travel requests and records. Distributes and monitor taskings, data calls and coordinating troubleshoot requests.
Required Tasks – OHCA General Support
i. Support OHCA operations including budget, travel, supplies, assets, inventory, training, and
continuous learning.
ii. Maintain copies of conference reports, trip reports, telephone conversation records,
memoranda for the record, and correspondence. Maintain and update required monthly, annual, and as needed administrative reports.
iii. Prepare meeting summaries.
iv. Assist in the identification and ordering of office supplies, equipment, and services.
v. Assist with the preparation of standard administrative documentation, such as personnel actions, recruitment package documentation, purchase requests, InCEP actions, coordination with Finance on funding, budgets, Joint Funding Agreements, and similar.
vi. Route documentation for review and approval. vii. Coordinate travel; assist with travel documentation.
viii. Process time and attendance in the Time and Attendance system. Assist with, provide support for, and coordinate related actions including requests for overtime, comp time, credit time, or similar.
ix. Coordinate the logistics and technology support associated with the planning and attendance of conferences, speaking events, site visits, visits of HHS and other Government delegations including Congressional delegations, and other meetings, events, virtual meetings, and conference calls. Provide support during meetings, conferences, virtual meetings, conference calls, and similar events including roll call, screen sharing, support for presentations, attendance lists, certification and other post-event documentation.
x. Manages schedules, makes appointments, and conducts action items for Federal Managers and Senior Leadership.
xi. Attend meetings/events and participate in conference calls/events. xii. Assist with preparation of presentations.
xiii. Coordinates data and information.
xiv. Prepares internal and external reports from various departments.
xv. Coordinates and tracks multiple actions required to execute assigned branch projects.
xvi. Develops measurements of productivity and effectiveness through compiling matrix data and maintaining dashboards for various branch projects.
xvii. Identify, compile, and analyze key data through a variety of planning and evaluation tools. xviii.
xviii. Other tasks as assigned in-keeping with the scope of this Task Order.
Qualifications
Minimum Equivalency Qualifications: The Office Manager (OM) must have a bachelor’s degree in a relevant field and 4-6 years of experience in an office manager position or an associate degree, 24 business credits with six or more (6 ) years of government related Business/Management/Administrative experience.
Preferred Qualifications
Position requires eight (8) hours per day, Monday through Friday, between the hours of 6:30 AM and 6:30 PM Eastern Time (ET). Hours of operation are subject to change in accordance with ASPR’s requirements, but personnel must be working during the core hours of 8:00 AM to 3:00 PM ET.
BryceTech offers a full range of benefits, including competitive salary, a comprehensive health plan including dental and vision coverage, company-paid life & disability insurance policies, 401(k) plan with company match, and an educational reimbursement program.
All your information will be kept confidential according to EEO guidelines.
BryceTech has partnered with technology and R&D clients to deliver mission and business success since 2017. Bryce combines core competencies in analytics and engineering with domain expertise. Our teams help government agencies, Fortune 500 firms, and investors manage complex programs, develop IT tools, and forecast critical outcomes. We offer clients proprietary, research-based models that enable evidence-based decision-making. Bryce cultivates a culture of engagement and partnership with our clients. BryceTech is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
Job Description
Bryce Space and Technology is looking for an experienced office manager to support our Department of Health and Human Services, Administration for Strategic Preparedness and Response, Office of Head of Contracting Activity customer.
About the Customer: ASPR leads the nation's medical and public health preparedness for, response to, and recovery from disasters and public health emergencies. ASPR constantly scans the horizon to prepare for whatever emergency may come next, whether natural or manmade.
Position Responsibilities:
Performs administrative duties as required such as writing memos, filing, typing, and copying documents. Develops spreadsheets, maintains program, project, and task files, technical support information for program, project managers. Organizes and maintains calendars for one or more managers, schedules meetings, takes meeting notes and distributes to attendees. Prepares correspondence, briefs, and reports and assists with planning, initiation, and tracking of task assignments and associated data. Assists with preparing and processing travel and maintaining travel requests and records. Distributes and monitor taskings, data calls and coordinating troubleshoot requests.
Required Tasks – OHCA General Support
i. Support OHCA operations including budget, travel, supplies, assets, inventory, training, and
continuous learning.
ii. Maintain copies of conference reports, trip reports, telephone conversation records,
memoranda for the record, and correspondence. Maintain and update required monthly, annual, and as needed administrative reports.
iii. Prepare meeting summaries.
iv. Assist in the identification and ordering of office supplies, equipment, and services.
v. Assist with the preparation of standard administrative documentation, such as personnel actions, recruitment package documentation, purchase requests, InCEP actions, coordination with Finance on funding, budgets, Joint Funding Agreements, and similar.
vi. Route documentation for review and approval. vii. Coordinate travel; assist with travel documentation.
viii. Process time and attendance in the Time and Attendance system. Assist with, provide support for, and coordinate related actions including requests for overtime, comp time, credit time, or similar.
ix. Coordinate the logistics and technology support associated with the planning and attendance of conferences, speaking events, site visits, visits of HHS and other Government delegations including Congressional delegations, and other meetings, events, virtual meetings, and conference calls. Provide support during meetings, conferences, virtual meetings, conference calls, and similar events including roll call, screen sharing, support for presentations, attendance lists, certification and other post-event documentation.
x. Manages schedules, makes appointments, and conducts action items for Federal Managers and Senior Leadership.
xi. Attend meetings/events and participate in conference calls/events. xii. Assist with preparation of presentations.
xiii. Coordinates data and information.
xiv. Prepares internal and external reports from various departments.
xv. Coordinates and tracks multiple actions required to execute assigned branch projects.
xvi. Develops measurements of productivity and effectiveness through compiling matrix data and maintaining dashboards for various branch projects.
xvii. Identify, compile, and analyze key data through a variety of planning and evaluation tools. xviii.
xviii. Other tasks as assigned in-keeping with the scope of this Task Order.
Qualifications
Minimum Equivalency Qualifications: The Office Manager (OM) must have a bachelor’s degree in a relevant field and 4-6 years of experience in an office manager position or an associate degree, 24 business credits with six or more (6 ) years of government related Business/Management/Administrative experience.
Preferred Qualifications
- Demonstrated experience supporting an acquisition or procurement office.
- Demonstrated experience supporting Federal Managers and Senior Leadership
- Excellent written and verbal communication skills, strong organizational skills, initiative and follow-through, and flexibility and responsiveness to changing requirements and conditions.
- Demonstrated ability to think analytically and reason strategically.
- A collaborative and engaging nature.
- Strong interpersonal skills and ability to work to deadlines are essential.
- Ability to solve problems and prioritize needs in a variety of situations where immediate decisions may be necessary.
- Excellent computer skills with competence in Word, Excel, and Outlook necessary.
Position requires eight (8) hours per day, Monday through Friday, between the hours of 6:30 AM and 6:30 PM Eastern Time (ET). Hours of operation are subject to change in accordance with ASPR’s requirements, but personnel must be working during the core hours of 8:00 AM to 3:00 PM ET.
BryceTech offers a full range of benefits, including competitive salary, a comprehensive health plan including dental and vision coverage, company-paid life & disability insurance policies, 401(k) plan with company match, and an educational reimbursement program.
All your information will be kept confidential according to EEO guidelines.
