Director of Human Resources and Administration

Position Summary:

The Director of Human Resources and Administration assists the Senior Pastor in overseeing all facets of church operations. The Director should be familiar with and understand the unique needs of a church, its administration and technology, and how they support effective church operations for ministry and program.   

Responsibilities and Duties:

Administrative Assistance to Senior Pastor: 

o Provides administrative assistance to the Senior Pastor;

o Maintains calendar and coordinates meetings;

o Prepares meeting materials and works with caterer;

o Sends out reminders, zoom links and agendas;

o Updates committee materials and attends committee meetings as needed;

o  Manages and maintains confidentiality of highly sensitive information;

o  Updates in real time the Senior Pastor’s outlook calendar;

o  Prepares for Staff meeting by preparing materials and updating agenda;

o  Plays the lead administrative role in annual officer training, purchasing and preparing materials, reserving rooms, and coordinating with lead pastors to make sure they have everything needed to teach;

o  Acts as the staff liaison for Sunday flower donations, assisting our lead volunteer as needed;

o  Edits and prints Sunday sermons on a weekly basis;

o  Other duties as assigned.

Office Administration:

o  Directly supervises;

o Director of Facilities and Operations;

o Administrative Coordinator for Church Administration, Senior Adults, and Pastoral Care

o Others as may be determined by the Senior Pastor;

o  Understands the administrative office team, with a broad overview and understanding of their capabilities and areas of responsibility;

o  Manages the office workflow in keeping with the weekly and annual rhythm of the liturgical and programmatic calendars;

o  Holds regular monthly meetings with the Administrative Office Team to offer assistance, training, guidance and support as needed across church program areas;

o  Orders office and printing supplies;

o  Coordinates and assists with bulk mailings as needed;

o  Completes credit card voucher and other vouchers as needed;

o  Other duties as assigned.

Technology and Infrastructure:

o  Oversees technology, including hardware, software, policies, and contracted or internal resources;

o  Writes, reviews, and approves vouchers for all office and technology budget items;

o  Works with staff to resolve technology-related issues;

o  Works with IT company to schedule maintenance and laptop setup;

o  Other duties as assigned.

Human Resources:

o  Provides administrative support to the Personnel Committee;

o  Deals with and maintains confidentiality of highly sensitive information;

o  Understands the specific human resources needs of a nonprofit church organization;

o  Maintains historical and current personnel files with all necessary documentation;

o  Updates job descriptions on a regular basis for the Personnel Committee;

o  Oversees hiring processes from start to finish, including recommendations for hiring;

o  Orients new hires, including regular “check-ins” to ensure that appropriate training and skills development are in place;

o  Organizes and oversees annual review process, working with pastoral staff and Personnel Committee to ensure timely and accurate reviews;

o  Works with a team to determine the best health insurance plan for staff, and recommends rates of employer/employee contributions to the premium;

o  Works closely with the church’s legal counsel regarding complex human resources issues;

o  Works with the management team to ensure they are trained in the review process, disciplinary action, and employment law;

o  Tracks clearances, following up with staff and volunteers;

o  Tracks compliance including HR files, I9 files, and clearance files for staff and volunteers;

o  Prepares and processes bi-weekly payroll including enrolling and updating all employees in online payroll program, as well as all payroll deductions related to the Section 125 benefit plan;

o  Other duties as assigned.

Requirements:

·      Bachelor’s degree or equivalent experience;

·      Strong interpersonal and communication skills are a necessity as this person will work with a wide variety of staff;

·      Understanding of and experience in Church and/or Non-profit Management HR policies and procedures;

·      Experience in Administration, Management, and Office Technology, Human Resources;

·      Ability to spend prolonged periods sitting at a desk and working on a computer;

·      Proficient in Microsoft office, Zoom and other office technology;

·      Ability to lift 40 lbs.