Senior Administrative Assistant

Description

Essential Functions: The Senior Administrative Assistant serves as a key support partner to executive leadership, providing high-level administrative assistance to ensure seamless operations and strategic alignment. This role demands a dynamic, detail-oriented professional with a proven track record of
excellence in administrative functions, ideally within a fast-paced and highly collaborative environment. The ideal candidate will bring prior experience supporting senior leadership, preferably in a similar field, and will demonstrate exceptional organizational, communication, and problem-solving skills.

Job Responsibilities:

•  Directly Support the Executive Leadership Team
• Strategically manage executive’s time by maintaining their calendar, assessing opportunities, and aligning them with top priorities. Prioritizing the most critical and sensitive matters.
• Collaborate with other departments to ensure seamless communication, coordination, and alignment on organizational goals.
•  Coordinate and arrange all aspects of travel, including bookings for flights, accommodations, and transportation.
•  Prepare for meetings by reviewing upcoming schedules and ensuring the executive has all necessary information to maximize productivity. Follow up on action items and ensure timely completion.
• Distribute agendas and relevant documents to meeting attendees as needed to ensure preparedness.
• Review and manage internal and external communications to ensure clarity and consistency. Organize meetings, including scheduling, sending reminders, and arranging catering when necessary.
• Take and distribute meeting minutes to all participants in a timely manner.
• Provide administrative support, including drafting and editing emails, preparing memos, and handling communications on behalf of the executive.
• Maintain accurate and organized records.
• Perform additional tasks as required in alignment with the agency’s mission and values.

Qualifications

Minimum Qualifications:

•  A minimum of 3 years of experience in an office administration, office assistant, or similar role.
• Strong written and verbal communication skills, with the ability to build effective relationships.
• Familiarity with office management procedures and best practices.
• Excellent organizational and multitasking abilities with keen attention to detail.
•  Proficient in Microsoft Office and Google Workspace.
• Ability to handle confidential and sensitive information with discretion.
•  Positive, proactive attitude with a collaborative approach to teamwork.
•  Associate’s Degree or equivalent experience.

Travel Requirement: Reliable transportation is required to support all operating locations across Maryland, including Baltimore City, Frederick County, PG County, and Washington County. Travel between sites may be necessary.

Salary : $65,000 - $70,000