Practice Assistant - Bankruptcy/Litigation

Practice Assistant

Buchanan Ingersoll & Rooney is a national law firm with a proven reputation for providing progressive, industry-leading legal, business, regulatory and government relations advice to our regional, national and international clients. 

We are currently searching for a Practice Assistant for our Miami, FL office. This individual will support members of the Firm's Bankruptcy and Litigation teams.

Essential Duties and Responsibilities:

• Type, proofread, format and edit correspondence, memoranda, agreements and other legal documents under time-sensitive deadlines; may assist with drafting of documents.
• Open new client and new matter files using Firm software.
• Calendar case-specific deadlines and coordinate court hearings, depositions, and mediations.
• Prepare documents for filing in State and Federal courts.
• Coordinate with billing coordinator or collections coordinator for the preparation and mailing of invoices.
• Maintain email and electronic files using Firm software.
• Schedule appointments and meetings; make travel arrangements; set-up conference calls and video meetings.
• Prepare and submit expense/reimbursement reports.
• Improve efficiencies by utilizing software applications (Firm and practice-specific), expanding on knowledge and learning new applications and skills to achieve a higher quality and more efficient work product.
• Work as a team and in conjunction with cluster mates, colleagues and Professionals in specified practice area(s) and office/Firm wide.
• Liaise with document services for all document production projects.
• Keep abreast of practice-specific laws, rules, processes and procedures.
• Effectively communicate with clients, colleagues, court personnel, and opposing counsel, as directed.
• Conduct basic research/analysis, as directed.
• Other duties as assigned.

Required Education/Experience:

• A minimum of three years of experience as a legal assistant in a law environment, or comparable experience.
• High school diploma required. College degree a plus.
• Knowledge and understanding of bankruptcy strongly preferred. Litigation experience a plus.
• Willingness to learn and operate in other practice areas, as needed.
• Prior use of a document management system (NetDocs) a plus.
• Proficiency with MS Word, Outlook, Excel.
• Ability to organize/prioritize workload and work in a fast-paced environment.
• Excellent written/verbal communication skills and the ability to professionally interact with professionals, clients and staff.
• Ability to problem-solve and anticipate issues/problems.
• Ability to work overtime, as needed.

 Why should you work at Buchanan?

• Hybrid schedule
• Competitive salary and generous Paid Time Off
• Paid Holidays, including a floating holiday
• WorkWell wellness program, including free use of the Calm App
• Caregiving assistance with Bright Horizons (child, elder, and pet care)
• Subscription to LinkedIn Learning

We are an Equal Opportunity Employer.