What are the responsibilities and job description for the Office Administrator position at Buchanan Legal Professional Services?
A prestigious, global Am Law firm is seeking an experienced Office Administrator to manage day-to-day operations and administrative functions of their Washington, D.C. office. This highly visible role involves collaboration with office leadership, administrative teams, and vendors to ensure exceptional service delivery.
Key Responsibilities
- Serve as the primary liaison with building management.
- Oversee office moves, construction projects, and space assignments.
- Conduct routine office inspections and address maintenance issues.
- Manage safety, security, and ergonomic protocols, including disaster planning.
- Maintain vendor relationships and coordinate equipment / service contracts.
- Supervise mail, hospitality, and reception functions.
- Coordinate conference room setups, event logistics, and catering.
- Manage supplies, kitchen maintenance, and meeting scheduling.
- Lead local office events and morale-building initiatives.
- Collaborate with IT on conference room setups and technology needs.
- Mentor and manage office staff, providing feedback and performance evaluations.
- Ensure compliance with firmwide policies and develop local procedures.
- Assist with local office budgeting, expense monitoring, and variance reporting.
- Approve expenses and timecards for office employees.
Desired Skills & Qualifications
