Administrative Assistant

Title: Administrative Assistant

Shift: Mon-Fri 8-5pm / 1 hr lunch or can do 8:4:30pm 30 min lunch

Job Duties

• Must have a Strong Admin background and computer experience very fluent with MS suite/ MS word and Excel in an office setting.
• Very detail oriented, be able to follow directions- being able to review requests, verify certifications through department of safety website
• Pull orders, control inventory and reorder as needed
• Answer phones, emails and respond to requests
• Complete reports (bi weekly/monthly) and track public records.

1. **Ohio Fire Incident Reporting Management System (OFIRMS)

• Process requests for public safety decals
• Approve/deny public safety decals
• Verify certification through department of public safety website
• Verify reporting through OFIRMS
• Verify vehicle type they are attempting to certify

b. **Approve Vendor account requests

• Watch for new vendor access requests and approve as they come in

c. **Process Public Safety Literature

• Receive and process orders for public safety literature
• Gather literature
• Ship to requestor
• Maintain inventory (requires some lifting)
• Order inventory
• Acadis/Courses
• Verify class attendance is entered in Acadis system
• Graduate and/or adjust attendance based on instructor input.
• Verify classes are in the system
• Serves as the proctor for IFSAC accredited class tests.
• Requires occasional travel

3. **Serve as inventory control person for

• Thermal Fuses

4. **Reports and Documentation

• Completes Bi-Weekly Reports for Bureau Chief
• Completes Fire Council Report for Bureau Chief
• Completes other reports, forms or documentation assigned

5. **Serves as the first point of contact for phone calls to the bureau

6. **Answers emails in general email accounts

7. **Tracks Public Records Requests

Job Types: Full-time, Contract

Pay: $15.00 - $17.00 per hour

Benefits:

• Dental insurance
• Vision insurance

Schedule:

• 8 hour shift
• Day shift

Work Location: In person

Salary : $15 - $17