What are the responsibilities and job description for the Senior Project Controls Administrator position at Buckeye Partners?
Buckeye is the premier infrastructure and logistics provider for the world’s energy needs, both today and tomorrow. Since 1886, we have successfully navigated transitions in the way energy has been distributed to continually meet the needs of an evolving market and industry environment. Our people are a critical element to the success and longevity of our operational history and our future as we seek to thrive through the energy transition.
We own and operate a diversified global network of integrated assets providing midstream logistic solutions, primarily consisting of the transportation, storage, processing, and marketing of liquid petroleum products. We are committed to safely and responsibly providing world-class service to meet the continually evolving energy needs of our customers and the communities we serve. As part of this commitment to our customers, we are continually diversifying our platform and service offerings to enable less carbon intensive energy solutions and undertaking decarbonization efforts on our operations.
Role Summary
The Senior Project Controls Administrator (PCA) is responsible for providing support to projects as well as creating and updating standardized processes for the Project Controls department. As the expert on Buckeye systems, the Senior PCA works with all other Buckeye departments to integrate system and process changes and trains the team on the update. In addition, the Senior PCA is responsible to manage the feasibility work order and project budgets and accounts process.
Responsibilities & Essential Functions Include
To be successful in the Buckeye culture, our employees must possess a demonstrated commitment to environmental responsibility and regulatory compliance. Excellent communication, both written and verbal, as well as strong organizational skills are paramount. You must work independently and be able to exercise tact, discretion, and professionalism when dealing with internal and external customers, and when handling sensitive and confidential information. Buckeye wants to create and reward an organizational focus that stimulates the creative and entrepreneurial actions of its employees that result in innovative ways of reducing costs, generating revenues, improving productivity, or improving processes.
Our People First Culture
From managing over 5,000 miles of pipeline to commercializing clean energy projects, our people collaborate to provide world-class service and meet the changing energy needs of our customers. Our employee-first culture means that we invest in our employees and equip them to be fully contributing members of high performing teams. We are focused on collaboration, inclusion, empowerment, accountability, and professional development. We want the best in you to bring out the best in us. Join us as we work together to build a business that is responsive to the needs of the future while continuing to serve the energy needs of communities today.
We own and operate a diversified global network of integrated assets providing midstream logistic solutions, primarily consisting of the transportation, storage, processing, and marketing of liquid petroleum products. We are committed to safely and responsibly providing world-class service to meet the continually evolving energy needs of our customers and the communities we serve. As part of this commitment to our customers, we are continually diversifying our platform and service offerings to enable less carbon intensive energy solutions and undertaking decarbonization efforts on our operations.
Role Summary
The Senior Project Controls Administrator (PCA) is responsible for providing support to projects as well as creating and updating standardized processes for the Project Controls department. As the expert on Buckeye systems, the Senior PCA works with all other Buckeye departments to integrate system and process changes and trains the team on the update. In addition, the Senior PCA is responsible to manage the feasibility work order and project budgets and accounts process.
Responsibilities & Essential Functions Include
- Systems. Be an in all Buckeye systems including JDE, OPPM, Cognos, ADP/Open Invoice, etc. Be able to trouble shoot system issues and work with IT and other business units to solve problems. Develop testing plans for IT system upgrades and execute testing. Keep log of all ongoing IT tickets that affect PCA duties.
- Processes and Training. Develop new processes and create training manuals for all PCA processes. Train new Project Controls Administrators on systems and project controls processes and provide ongoing support.
- Accounts and Budgets. Load accounts and budgets to JDE upon AFE approval. Update budget amounts when Supplemental AFEs are approved. Responsible to ensure all budgets are accurate per approved amounts.
- Project Development Funding and Cost Controls – Manages the AFE Workflow, Creates and manages new WOs and JDE budgets. Executes capital reclasses when projects move forward.
- Project Cost Control. Develop cost tracking tools for all new projects upon AFE approval. Update cost tracking tool each month and work with Project Manager to collect accruals and update forecasts, contingency and EAC. Submit all accruals to accounting based on accounting calendar.
- Collaboration. Collaborate with other Buckeye teams including Accounting, Supply Chain, and E&CS to support projects.
- Customer Service. Provide ongoing customer service support to Project Managers, Accounting, Supply Chain and other Buckeye departments.
- And other duties as assigned.
- High School education required.
- 10 years’ experience in a similar Administrative Support role preferred.
- Experience with budgeting or accounting is a plus
- Experience in project management or engineering is a plus
- Must be highly proficient in the use of Microsoft Word, Excel, PowerPoint and Outlook.
- Knowledge of pipeline industry and terminology is highly desirable.
- PMP a plus
- To be successful in this assignment, the incumbent must possess excellent organizational skills, excellent interpersonal and communications skills for interacting with all levels of Company officers and employees as well as outside vendors, suppliers and especially customers.
- This position requires the ability to safely and successfully perform essential job functions consistent with ADA, FMLA and other federal, state and local standards, including meeting qualitative and or/quantitative productivity standards.
- This role requires the ability to maintain regular, punctual attendance consistent with the ADA, FMLA and other federal, state and local standards.
- This position requires compliance with all personnel policies.
- The person in this position needs to occasionally move inside the office to access file cabinets, office equipment, etc.
- This role continuously operates a computer and other office productivity equipment (i.e. a calculator, copy machine and computer printer).
- The employee is frequently required to effectively communicate with others.
To be successful in the Buckeye culture, our employees must possess a demonstrated commitment to environmental responsibility and regulatory compliance. Excellent communication, both written and verbal, as well as strong organizational skills are paramount. You must work independently and be able to exercise tact, discretion, and professionalism when dealing with internal and external customers, and when handling sensitive and confidential information. Buckeye wants to create and reward an organizational focus that stimulates the creative and entrepreneurial actions of its employees that result in innovative ways of reducing costs, generating revenues, improving productivity, or improving processes.
Our People First Culture
From managing over 5,000 miles of pipeline to commercializing clean energy projects, our people collaborate to provide world-class service and meet the changing energy needs of our customers. Our employee-first culture means that we invest in our employees and equip them to be fully contributing members of high performing teams. We are focused on collaboration, inclusion, empowerment, accountability, and professional development. We want the best in you to bring out the best in us. Join us as we work together to build a business that is responsive to the needs of the future while continuing to serve the energy needs of communities today.
