School Building Coordinator - Pearl Buck

This support position is a job level 13

Job Summary: The School Building Coordinator is responsible for providing administrative support within the Bucks IU Pearl Buck School. The Administrative Assistant duties and responsibilities in this center-based school program include supporting the overall functioning and daily operations of the school building. The Administrative Assistant is the first contact person for communication for all stakeholders such as parents, school district personnel, staff, supervisors, vendors, etc. The Administrative Assistant must communicate effectively and directly with the Supervisor to prioritize needs and complete tasks.

Essential Functions

• Serve as main point of contact and administrative officer for building staff when the Building Administrator is off-site escalating issues accordingly.
• Collect and report facilities concerns to supervisor(s) and communicate necessary information concerning the Bucks IU programs, services, and staff to Pearl Buck employees.
• Handles submission of staff changes by creating personnel action forms (PAFs) for review and approval.
• Oversee the school building visitor process including greetings and announcements and ensure compliance with site visitor log-in procedure for visitors to building.
• Maintain active staff and student records; expunges inactive records, and preserve confidential student and staff records.
• Enters and ensures accuracy of data in Bucks IU software systems, including Student Information Systems, and Microsoft SharePoint.
• Supports arrival and dismissal procedures.
• Coordinate and arrange school operations and safety procedures/drills to ensure compliance with township regulations i.e., fire code.
• Appraise daily classroom coverage in collaboration with Building Administrator
• Prepare and coordinate special events and student activities.
• Prepare Bucks IU lobby directory of on-site staff, IU/district administrators, and transportation contacts.
• Support main office staff with entering data into the Student Information Systems as needed and requested.
• Train other personnel in office procedures to support breaks and absences.
• Partake in staff training to build capacity across programs.
• Compose ongoing communication, budgetary information, scheduling, and program effectiveness which includes posting of vacancies, processing/screening of new hires, completing paperwork, and other personnel actions.
• Comply with current maintenance and inventory of staff equipment, supplies and consumables.
• Assist other departments, supervisors, and school personnel with routine mailings and clerical activities.
  
  

Transportation

• Evaluate and devise transportation changes, and report transportation concerns to the transportation department.
• Prepare and alert district transportation and contractors of snow days and late arrivals.
  
  

Supervisory Responsibility: N/A

Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this Job, the employee is regularly required to sit and use hands. The employee is frequently required to walk; reach with hands and arms and talk or hear. The employee may be required to stand for long periods, and to climb or balance and stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

Position Type/Expected Hours of Work: This is a full-time, 260-day calendar position. Days and hours of work are Monday through Friday. Hours of work may vary based on position and division but generally are from 7:30 a.m. to 3:30 p.m. Occasional evening and/or weekend work may be required as job duties demand.

Travel: Little travel to client locations is expected for this position.

Education And Experience

• High school diploma or GED equivalent required.
• Associate’s degree preferred.
  
  

Knowledge, Skills, And Abilities

• Minimum three (3) years’ administrative experience.
• Advanced computer competency in various databases and Microsoft Office programs, and the ability to learn other software as needed.
• Ability to create, manage and edit spreadsheets and various reports
• Ability to work independently and within a team to accomplish goals and to problem solve.
• Excellent organizational, interpersonal and time management skills.
• Excellent oral and written communication skills.
  
  

Work Authorization/Security Clearance (if applicable): Citizenship or work authorization to work in the United States required.

EEO/AA/VEVRAA Employer: The Bucks IU is an equal opportunity employer committed to hiring a diverse workforce and sustaining an inclusive culture. Bucks IU does not discriminate on the basis of disability, veteran status or any other basis protected under federal, state, or local laws.

Primary Location

US-PA-Levittown

Work Locations

Pearl Buck Elementary

Job

Administrative Support

Organization

Bucks IU Business Unit

Schedule

Full-time

Employee Status

Regular

Job Level

Non-Management

Travel

No

Job Posting

Apr 9, 2025, 2:14:39 PM