What are the responsibilities and job description for the Senior Purchasing Analyst position at Bucks County Intermediate Unit?
JOB DESCRIPTION
Job Summary : This position is responsible for providing advanced level support and addressing all purchasing inquiries submitted to the business office. Responsibilities will include a variety of tasks that are assigned by the business office administrators.
Essential Functions :
- Provides support to the purchasing department and Supervisor of Procurement & Finance.
- Accurately inputs purchase order data into the financial system and generates purchase orders in a timely manner
- Maintains vendor codes with current information in the financial system.
- Requests W-9 tax information from vendors.
- Assists with all tasks related to the bidding process including data collection, document preparation, advertisement, bid opening, tabulation, and award.
- Creates and updates purchasing and bidding forms, templates, and related documentation.
- Drafts required board motions for purchasing activities.
- Fosters and maintains positive, professional relationships with vendors
- Provides exemplary customer service to vendors and LEA’s seeking information regarding purchasing and bids.
- Offers guidance and direction to Purchasing Analyst and Purchasing Clerk
- Maintains Bucks County Intermediate Unit tax information including current W-9 form and tax exemption certificate to provide to vendors as requested.
- Provides training to the organization related to purchasing processes.
- Assists with departmental projects related to process improvements, ensuring that technology is utilized whenever possible to enhance efficiency and effectiveness
Supervisory Responsibility : N / A
Work Environment : The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually moderate.
Physical Demands : The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
While performing the duties of this Job, the employee is regularly required to sit and use hands. The employee is frequently required to walk; reach with hands and arms and talk or hear. The employee may be required to stand for long periods, and to climb or balance and stoop, kneel, crouch, or crawl. The employee must frequently lift and / or move up to 10 pounds and occasionally lift and / or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.
Position Type / Expected Hours of Work : This is a full-time, 260-day calendar position. Days and hours of work are Monday through Friday. Hours of work may vary based on position and division but generally are from 8 : 30 a.m. to 4 : 30 p.m. Occasional evening and / or weekend work may be required as job duties demand.
Travel : Limited Travel
