Purchasing Assistant

YAVAPAI-PRESCOTT INDIAN TRIBE

YAVAPAI GAMING AGENCY

POSITION DESCRIPTION

POSITION TITLE: PURCHASING ASSISTANT

LOCATION: Prescott, AZ

DEPARTMENT: Purchasing

REPORTS TO: Refer to Yavapai Gaming Agency Organization Chart

FLSA STATUS: Non-Exempt

SCOPE OF WORK: To oversee the purchasing functions of the Yavapai Gaming Agency (YGA). To control costs, review/ Gaming Agency contracts, assist in the monitoring of fixed assets, and to order capital equipment. The Purchasing Assistant shall oversee and sign for Purchase Orders that are within a specifically assigned limit and assure that Purchase Orders receive the proper signatures and documentation before ordering product.

Will become familiar with the Tribal Gaming Code, Tribal/State Gaming Compact, Indian Gaming Regulatory Act (IGRA), National Indian Gaming Commission (NIGC) Regulations, the Bank Secrecy Act (BSA) Title 31, and the Yavapai Gaming Commission (YGC) Departmental Internal Controls and Job Instructions.

WORK PERFORMED:

This job description does not constitute an employment agreement between the Tribe and the employee and is subject to change as the needs of the Tribe and requirements of the position change. The below duties and responsibilities are not an all-inclusive list but rather a general representation of the duties and responsibilities associated with this position;

• Will be responsible for overseeing the initiating and tracking of purchase orders, verifying shipping/packing documents, tracking items received and monitoring quality of merchandise and services purchased;

• Will code and process all F&B (Food and Beverage) Invoicing;

• Will supply documentation to Accounts Payable and assist as needed;

• Will have excellent interpersonal skills and must be able to interact harmoniously with a wide variety of people;

• Will facilitate purchase requisitions and requests for materials and services in all areas and departments;

• Will assist the various departments in the ordering and inventorying of uniforms;

• Will assist the Purchasing Manager with all tasks as needed;

• Will assist the Purchasing Manager with documentation storage/destruction per Compact Compliance;

• Will assist the Purchasing Manager with the training of all necessary staff on Purchasing requirements and software.

MINIMUM REQUIREMENTS:

• Must have a high school diploma or GED;

• Must pass a pre-employment drug screening and adhere to the Tribal/Gaming’s Drug and Alcohol Free Workplace Policy during the course of employment;

Job Type: Full-time

Pay: $13.50 - $17.96 per hour

Expected hours: 40 per week

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Work Location: In person

Salary : $14 - $18