Middle School Prep Program Manager

Position Summary

The Middle School Prep/Prep Bridge Program Manager oversees the day-to-day program operations and student management throughout the Middle School Prep academic and summer programs.

The Middle School Prep/Prep Bridge Program Manager is required to work 8:00 a.m. – 3:00 p.m. on Saturdays from September – June with additional at home planning hours and weekly team meetings for an average of ten hours a week. The Middle School Prep/Prep Bridge Manager is required to work 8:00 a.m. – 4:30 p.m. Monday – Friday during the 5-week summer program with additional planning and training requirements.

Essential Functions

Program Oversight and Supervision

• Construction of all program schedules and calendars.
• Engage in regular communication with Middle School Prep/Prep Bridge parents.
• Work with other staff to provide program reports and student data in accordance with stated timeframes.
• Maintain program records in a timely manner and student database for the purpose of end of year evaluations.
• Work with Middle School Prep/Prep Bridge and High School Prep staff to ensure successful student transition into High School Prep.
• Maintain positive relationships and communication with all Buffalo Prep staff, students, and parents/guardians of students.
• Work with students on behavior and/or academic improvement plans as needed.
• Plan and facilitate all Middle School Prep/Prep Bridge field trips and events such as but not limited to, orientation, graduation and parent events.
• Oversee day to day responsibilities of Middle School Prep/Prep Bridge faculty and provide guidance and coaching when necessary.
• Perform all other duties as assigned by the President and Assistant Director.

Student Counseling

• Meet with students and lead discussions as needed.
• Communicate regularly with all program and management staff regarding student counseling issues. Refer students to Child and Family Services as needed.
• Serve as a mentor and counselor to students and help with academic and/or social-emotional issues.

Recruitment

• Partner with Director of Admissions, and Admissions and Recruitment Manager to make necessary changes to reach more potential candidates for the program.
• Work with the Director of Admissions and Admissions and Recruitment Manager to schedule recruitment sites/dates.
• Evaluate grade reports, interviews, and other factors to make admission decisions for Middle School Prep/Prep Bridge in conjunction with the admissions committee.
• Monitor retention rate of the program and develop a plan to reach the targeted goals as determined by the Buffalo Prep Board of Directors.

Public Relations and Events

• Represent Buffalo Prep at public and special interest meetings and on external committees as determined by the needs of the program.
• Attend and assist in pertinent planning for Buffalo Prep events including but not limited to Prep in Action, Prep for Dinner, and the Celebration of Achievement.

Academic Program Responsibilities

• Assist President, Chief Program Officer, and Middle School Prep/Prep Bridge Faculty with Buffalo Prep’s culturally relevant and culturally sustaining curriculum development, design and implementation.
• Research based approach to curricula and instruction based on data collected in the partner schools and frequent feeder schools.
• Work with faculty to ensure coherence and continuity in the academic program, while facilitating interdisciplinary curricula and instruction.
• Assist with facilitating regularly scheduled curriculum meetings with High School Prep, Prep Scholars Academy, and Middle School Prep/Prep Bridge faculty.
• Work with the President and Chief Program Officer to utilize data for reporting purposes.
• Perform all other duties as assigned by management.
• Adhere to all policies including Buffalo Prep’s Stoplight Policy and mandated reporting as outlined by NYS Office of Children and Family Services.
• Attend ongoing professional development that enhances learning for your role, department, organizational mission and initiatives, and culture.
• Have fun! We love our scholars and strive to maintain a joy-filled environment where all scholars and staff feel cared for, capable, and connected!
• Additional duties as assigned by management.

Education and Experience

• Minimum of a Bachelor’s degree in Education, Counseling or related field.
• 3 years experience providing academic support and counseling to middle school students.
• Counseling with a focus on academic preparation, time management, socialization, and other skills that pertain to academically gifted middle school students.
• Experience working with students from diverse backgrounds. Proficiency with Microsoft Office Suite and , Google Suite.

Knowledge, Skills and Abilities

• Ability to engage students, listen effectively, and provide guidance for academically talented economically challenged underrepresented middle school students.
• Excellent communication and interpersonal skills. Must possess the ability to work with a variety of constituencies including students and their families, Buffalo Prep Staff, Board of Directors, and others.
• Represent Buffalo Prep at public and special interest meetings and on external committees as determined by the needs of the program.
• Willingness to engage in study and implementation of culturally relevant and sustaining pedagogy, curriculum, and classroom management.
• Strong organizational and time management skills.
• Ability to network with other community service providers (schools, community groups, libraries, etc.) to recruit students for the program.
• Ability to work in a team environment.
• Strong interpersonal skills, diplomacy, patience and a sense of humor.
• Strong written and verbal communication skills.
• Excellent organizational skills.
• Strong ability to multitask and meet deadlines.
• Ability to work effectively in collaboration with diverse groups of people. Unwavering commitment to the Mission, Vision and Values of Buffalo Prep and its programs.