What are the responsibilities and job description for the Legal Assistant/Secretary position at Build My Great Team?
A busy estate planning, estate settlement, trust administration, and elder law firm in Dedham seeks an experienced Legal Assistant. The ideal candidate will be a self-starter who enjoys working in a dynamic environment, possesses excellent people and organizational skills, and has the ability to handle a variety of tasks daily. We are looking for a team player who embodies the firm values: expertise, quality service, professionalism, reliability/dependability, and collegiality.
Responsibilities:
- Support Senior Paralegals with their work for our clients.
- Follow-up with clients to collect information and documents.
- Coordinate with other staff to schedule meetings for clients to review and sign their estate plan documents.
- Revise and finalize draft estate plan documents to send to clients.
- Prepare and finalize correspondence to Registries of Deeds, Probate Courts, other law firms, CPAs, etc.
- Communicate with out-of-state attorneys to coordinate preparation of deeds.
- Prepare various corporate documents and file with the Secretary of State’s Office.
- Prepare Trust Funding forms as needed.
- Perform administrative tasks such as scanning, copying, and preparing correspondence.
- Handle additional tasks as needed.
- High school diploma required; associate or bachelor's degree preferred.
- 3-5 years of law office administrative work experience, preferably with an estate planning or elder law firm.
- Strong attention to detail and proficient proofreading skills.
- Excellent interpersonal, verbal, and written communication skills.
- Excellent organizational skills and the ability to prioritize and handle multiple tasks.
- Ability to work independently with minimal supervision.
- A team-oriented attitude and professional demeanor.
- Ability to maintain the confidentiality of information.
- Familiarity with probate courts and registries of deeds is a plus but not required.
- Proficiency in Microsoft Word, Excel, and Outlook, and other common office applications. Familiarity with Clio and Timeslips is a plus.
This is a full-time, in-office position.
Salary: $45,000 - $55,000 per year, depending on experience (DOE).
Benefits:
- 401(k)
- 401(k) matching
- Free parking
- Health insurance
- Paid sick time
- Paid time off
- Parental leave
- Retirement plan
How to Apply: Please submit your resume and cover letter with salary requirements.
Please no direct inquiries, walk-ins or agencies.
Salary : $45,000 - $55,000
