Full Charge Bookkeeper/Office Coordinator

The Office Coordinator serves as the full charge Bookkeeper and is directly responsible for fiscal, payroll, and office customer service, and administrative duties. Responsibilities include all aspects of accounting functions including accounts payable/receivable, reconciliations, financial statements and payroll. This position ensures the accuracy and integrity of the organization’s policies and procedures and will also be responsible for the daily maintenance of the main office. This position reports directly to the Executive Director.

DUTIES AND RESPONSIBILITIES:

Fiscal

• Complete record keeping responsibility using Quickbooks Online for accounts payable and receivable, bank deposits, billing, generating financial reports and daily bookkeeping
• Matching & coding all transactions coming through bank feeds
• Responsible for preparing and entering invoices and journal entries
• Process aging reports on vendor invoices
• Responsible for posting & reconciling AP to the G/L
• Complete timely bank reconciliations, recording journals and all adjusting entries through general ledger
• Generate and maintain financial reports
• Complete all account reconciliations
• Balance and maintain accurate ledgers
• Prepare and submit monthly grant billing
• Monitor office expenses, tally and enter cash receipts
• Pay vendor invoices and track account balances
• Generate reports and documentation required to prepare for external and grant audits

Payroll

• Process new hire paperwork & maintain employee/intern/volunteer files
• Monitor employee timekeeping and prepare for payroll processing
• Identify, track, and obtain required new hire and professional development training certificates for staff

Customer Service/Administrative

• Provide customer service for ongoing clients for specific programs
• Maintain paper and electronic records and files including, but not limited to, budget, personnel, program, and administrative records
• Manage daily office organization, cleanliness, and professional appearance and office equipment & maintenance
• Other duties as assigned

QUALIFICATIONS

• Minimum 2 years Quickbooks experience and excellent Word & Excel skills
• Solid understanding of bookkeeping and accounting principles and functions
• Exceptional attention to detail and accuracy
• Must be able to operate independently and report to management
• Ability to develop and maintain record-keeping systems and procedures
• Stability in work history a must
• Handel multiple assignments without difficulty
• Work effectively in a fast-paced environment

EDUCATION: Bachelors Degree or certificate with an emphasis in Accounting or minimum 2 years experience in bookkeeping, accounting, and office administration.

Possess valid CA driver's license, current auto insurance coverage (liability) according to organization requirements. Must pass background check paid for by Building A Generation.

Hourly rate: $18-24/hr. – Position is full time, M-F 8:00-4:30pm with willingness to work occasional evenings and weekends for fundraising events. Employer offers benefits package (medical/dental coverage, vision, life insurance, 403(b), paid vacation/sick, holiday).

Building A Generation is an equal opportunity employer.