Administrator

Position Summary

Provide high-level administrative support for the Common Threads Thrift brand by assisting and supporting the Common Threads Director team with brand-wide information management and administrative needs. Along with key administrative support, this role also provides periodic project based research, recommendations and implementation support.

Position Details

Full-time, non-exempt position (30-40 hours) 

Job Duties  

• Oversee the producing, compiling, formatting, printing and/or editing of information, documents, and spreadsheets as requested.
• Create agendas, prep documents, record and distribute meeting minutes at multiple sites each week
• Oversee inventory documentation for Common Threads Thrift as well as assist in year end inventory counts and documentation

• Liaise and coordinate with HR staff on personnel matters and record keeping
• Compile and submit staffing and payroll information and verify accuracy of payroll reports
• Oversee the timely ordering of supplies and procurement of print materials for all of Common Threads
• Maintain and update employee accounts and create and oversee entry of scheduled discounts in Point of Sale (POS) system

• Research, provide recommendations for pathways forward, and contribute implementation support to special projects as assigned
• Oversee the coordination of meetings and events, including ordering and/or delivering meal and supply orders, and onsite setup, and cleanup
• Transport documents between locations, as needed or requested
• Attend and support occasional HopeWorks and Building Hope in the City special functions
• Coordinate and collaborate with BHITC’s Ministry Engagement Manager and store leadership for the onboarding, scheduling, and oversight of volunteers serving at Common Threads
• Keep accurate and complete records of volunteer hours
• Assist with updating, negotiating, and monitoring utilities and vendor accounts
• Assist with testing and reporting of department metrics at each store on a weekly basis, as needed
  
• Provide documents and information to the BHITC Accounting Department, when requested

Key Skills and Qualifications

• High school diploma or equivalent
• Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, and Excel); Google-based applications (Drive, Docs, Sheets, etc.); and team communication platforms like Basecamp and Slack. 
• Self-directed and able to work without supervision
• Excellent written and verbal communication skills
• Able to organize and manage large amounts of files, tasks, schedules, and information
• Previous experience in administrative support roles with strong organizational skills; excellent time management skills, and ability to multitask and prioritize work
  
  

Physical and Other Requirements

• Valid driver’s license and access to a personal vehicle
• Ability to stand/walk and work consistently for short periods of time without sitting
• Ability to walk, twist, and push
• Ability to lift at least 30 pounds
• Ability to commute to our store locations
• NOTE: Sometimes store production areas can be dusty due to indoor/outdoor traffic and nature of donated items and cleaning

Compensation and Benefits

• Starting at $22/hr, commensurate with experience
• Retirement plan with employer match up to 3%
• Paid time off 
• Employer-sponsored health benefits and voluntary supplementary health and life benefits
• Mileage reimbursement
• Bonus compensation plans
• Employee discount program membership

About Common Threads

Join us at Common Threads, voted Best of Cleveland Thrift Store 2023 and 2024 by a Cleveland Scene Reader Poll, and rated as the #1 thrift store in Northeast Ohio for multiple recent years by various Cleveland publications and consumer polls. Come join our team and learn more about what it’s like to have fun while working at one of the Best Workplaces in Cle.

About Building Hope in the City

Building Hope in the City (BHITC) is a fast-paced and growing organization that seeks to advance the good of the city, magnify the mission of Jesus, and unleash the capability of underestimated people. Learn more at https://www.buildinghopeinthecity.org/.

About Hopeworks

HopeWorks is the social enterprise arm of BHITC. Founded in late 2015, we currently own and operate three social enterprises - Common Threads Thrift (resale), Peripeti Home (boutique candle and fragrance product company), and Good Neighbors & Co. (housing renovation, new construction, and property management). Each venture seeks to impact the multiple bottom lines of people, planet, and personal and spiritual well being, in addition to making a financial profit to support the ministries of BHITC. 

Salary : $22