Administrative Assistant, Information Technology

Job Description

Job Description

Job Title : Administrative Assistant, Information Technology

Labor Grade :

Department : Information Technology

Reports To : Director, Technology & Operations, Director, Information Management, Director, IT Infrastructure Strategy, & Director, Technical Development

FLSA Status : Non-Exempt, Non-Management

Summary :

Under the direct supervision of the Director, Technology & Operations in conjunction with Director, Information Management, Director, IT Infrastructure Strategy, & Director, Technical Development, the Administrative Assistant manages the internal and external office operations of the Information Technology Department, including interactions with staff, consultants, and vendors. The Administrative Assistant has primary organizational responsibility for the daily operation of the Information Technology Department; and has responsibility for meetings, including setting up meetings, preparing agendas and materials, taking notes to identify next steps, and distributing notes for the meetings.

Principal Duties and Responsibilities :

• Manages the day-to-day office operation of the Information Technology Department, including ensuring that staff updates to the project statuses, timekeeping including work from home schedule, calls, correspondence, and financial processes, including the monthly reconciliation of the IT Department credit card, are handled timely and appropriately
• Maintains the Information Technology Business Continuity Plan
• Coordinates with the Directors in the management of IT related meetings, including the technology departmental / Fund budget meetings. Provides meeting notes and financial reports related to the proposed budgets.
• Assists with scheduling
• Coordinates with staff and with key consultants, including organizing key meetings, managing agendas, and following up on agreed-upon priorities
• Books travel and training
• Manages handling of complaints escalated to the Information Technology Department
• Greets visitors to the Information Technology Department

Other Duties and Responsibilities :

Requirements

Qualifications :