Parts Coordinator

Parts Coordinator

Job Summary

The Parts Coordinator is responsible for locating, ordering and receiving parts. Responsible for checking all parts over as they come in to ensure they are correct and not damaged (Mirror Matching). Also responsible for returning incorrect or damaged parts to the vendor and ensures timely credits for the return is received.

Essential Job Duties

• Responsible for ordering parts from preferred vendors with a constant sense of urgency, confirming orders with vendors beginning, mid and end of each day holding them accountable to times and delivery. Following ABRA policy on preferred vendors and price/profit matching within 24-48 hours of arrival of vehicle.
• Responsible for all material orders for body/paint using and identifying individual cart per order.
• Inspects all parts for damage and quality/accuracy, Mirror matching new parts to old parts within two hours of receipt.
• Responsible for labeling all parts and exchanges out new parts with old parts on parts carts while confirming with technicians arrival and correctness.
• Verifies the cost and discounts from ABRA preferred vendors confirming profit matching not just price matching. All invoices are accurate and posted correctly in both CCC and management system. All invoices are reconciled, invoice audited completed and posted daily by 5pm.
• Return incorrect or defective parts daily and reorders new parts as necessary. Always receiving repair credits and repairing parts prior to returning with Gm and technical involvement. Ensures that credits due to ABRA are processed accurately, promptly, and daily with no outstanding credits due past 14 days.
• Actively participate in the morning production meeting, discussing all repair orders for which 100% of the parts have not been received while providing an estimated time of parts arrival with accountability.
• Maintain workspace in an organized manner and keeps the parts carts organized and in the right location with Ro/vehicle and customer TAG-recognition on every cart. Consistently utilize all required safety equipment, adheres to all requirements for hazardous waste disposal and participates in monthly safety meetings.
• Perform other duties as required to successfully meet the needs of the business.

Skill/Requirements

• High School Diploma or GED
• Knowledge of auto body parts and the ordering process.
• Minimum of 1-3 years of experience
• Experience working with multiple vendors and locating new sources.
• Demonstrated computer/software proficiency, preferably with estimating systems
• Organizational skills and detail orientation.
• Strong problem-solving skills.
• Sense of urgency
• Must have the ability to read and understand a repair estimate as it relates to parts fulfillment.
• Ability to work effectively both independently and in a team environment.
• May be required to inspect vehicles outdoors in inclement weather.

Physical Requirements / Working Conditions

Position is based in a climate controlled, professional office environment with moderate noise levels. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. Specific vision abilities required by this job include close vision requirements due to computer work. Regularly required to talk or hear. Frequently required to stand; walk; use hands to handle or feel; and reach with hands and arms. The job may require lifting up to 20 lbs and long periods of sitting while working at desk. In the event that travel is required, must be able to uphold the stress of traveling.