Senior Accountant Student Billing

Description

Bullis School is seeking a Senior Accountant, Student Billing who will bring a high level of customer service to all Bullis families, faculty members, and customers of the business office. The Senior Accountant manages the accounts receivables and billing process on behalf of the School, as well as the collection of the School’s tuition and operating revenues. The Senior Accountant serves as a member of the Financial Aid Committee, advises management of potential issues related to A/R monthly, and is responsible for working with the Admissions office on issues related to enrollment and re-enrollment.

Duties & Qualifications

Essential Functions

Enrollment & Re-Enrollment

• Works collaboratively and cooperatively with the Admissions office to ensure accurate new and current student enrollment
• Reviews and make recommendations on improvements in the enrollment process, procedure and contracts
• Handles issues and questions from parents and staff as it relates to enrollment
• Manages the Bullis staff tuition remission program and application of payment
• Resolves family dissatisfactions by investigating concerns; recommending changes in service policies and procedures
• Manages the flow of data to the parent portal to ensure that accounts are current and up to date
• Coordinates with the Registrar and Director of Enrollment Management on the release of transcripts

Accounts Receivables/Billing Management

• Maintains Veracross Accounts Receivable and Student Billing modules
• Processes all student billing charges including tuition, transportation, school store purchases, extended day, and tuition refund insurance
• Prepares Dewar tuition refund insurance payment in conjunction with family enrollment selections
• Processes Dewar tuition refund insurance claims
• Processes all automatic payments for tuition and incidental charges
• Processes bi-monthly tuition payroll deductions for Bullis Faculty
• Records all returned payment items and notify parents
• Processes monthly correspondence to parents regarding new invoices on account
• Generates weekly overdue notices to families
• Maintains “Student Billing Cycle” and ensure that critical dates are met
• Reviews accounts receivable balances to ensure that payment deadlines are adhered to by families:
  • Contacts families whose accounts are delinquent
  • Establishes payment arrangements with families who cannot meet established deadlines and monitors adherence to this arrangement
  • Notifies Chief Financial Officer of any special arrangements
• Coordinates with Bullis personnel to ensure that families whose accounts are delinquent are not allowed to purchase items from the school store or participate in certain activities until the account is brought current 

Accounting & Reconciliations

• Prepares monthly recurring entries and post to general ledger
• Reconciles tuition revenue and financial aid accounts
• Reconciles international student custodial accounts
• Reconciles clearing accounts related to student billing and Dewar insurance
• Reconciles miscellaneous custodial and other account receivables
• Reviews and reconciles monthly activity in the Truist account
• Processes miscellaneous payments received through DiamondMind, Shopify, Square and Paypal
• Prepares and record daily cash deposits on an as needed basis and maintain petty cash drawer
• Assists Bullis personnel with proper expense and revenue coding
• Assists Bullis personnel with any questions they have concerning their budgets

Reporting

• Prepares a monthly delinquency report
• Prepares a monthly status report on student billing/enrollment/contracting
• Assists with the preparation of monthly financial statements, including variance analyses on accounts receivable revenue items
• Assists with the preparation of quarterly financial statements for the Finance Committee Meetings
• Assists with the preparation of monthly financial statements by the 15^th of every month

Other Duties as Assigned

• Assists the Controller and Chief Financial Officer with researching and implementing new systems to streamline accounting and business office processes
• Assists Controller with annual audit as requested
• Performs other duties as assigned by the Controller or Chief Financial Officer

Key Skills

• Team player - ability to work cooperatively and collaboratively with others toward shared organizational goals.
• Strong technology skills, including Excel, and database skills. Ability to learn Veracross and other accounting platforms.
• Time management skills - manages many tasks and projects simultaneously while adhering to deadlines and promises.
• Organizational skills - creates action plans to meet goals and objectives. Conducts periodic reviews of progress and measures against goals. In consultation with the CFO, establishes broad policies for the office to ensure success.
• Communication skills - effectively communicates accounting, financial and service issues that are complex in nature and maintains open communication channels with peers, administrators, and customers at the School.
• Written communication skills - effectively communicates broad and very complex business issues.
• Problem solving skills - considers a broad range of internal and external factors when solving problems. Grasps complexities and perceives relationships among different problems or issues.
• Maintains confidentiality and protects the personal information and privacy of students, families, and School faculty members.
• Ability to learn and teach others established processes - recognizes the importance of learning and motivates others by own enthusiasm. Is able to learn and reproduce the current processes and recommend best practices to streamline them.
• Updates job knowledge by participating in educational opportunities, reading professional publications, and maintaining personal and professional networks.
• Enhances organization reputation by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to job accomplishments.

Education and Experience

• Bachelor’s degree in accounting or a related field (or substantial equivalent experience) with a master’s degree preferred
• Experience with education and/or non-profits preferred
• Excellent communication skills (written and oral), including the ability to communicate cordially with families on payment matters
• CPA preferred

Compensation and benefits are competitive, with an anticipated annual salary range of $80,000 to $90,000

Benefits include:

• Medical, dental, and vision insurance 
• Employer-provided basic life insurance
• Paid leave
• Employer-provided short-term and  long-term disability
• 401(k) employer match and safe harbor contribution, up to 7% of annual compensation

Salary : $80,000 - $90,000