Benefits Coordinator

Benefits & Retirement Coordinator

DEPARTMENT: Human Resources

TERMS OF EMPLOYMENT: 12 months (240 days)

SALARY:  Based on Bulloch County Schools salary/supplement schedule

FLSA STATUS: Non-Exempt

REPORTS TO:  Chief Human Resource Officer

JOB CODE:  473

POSITION SUMMARY:

The Benefits and Retirement Coordinator is responsible for administering employee benefits programs, including health insurance, retirement plans, and other wellness initiatives.  This role ensures compliance with applicable regulations, manages enrollment processes, and services as primary point of contact for employee inquiries regarding benefits, retirement and leave (paid parental leave, family medical leave, etc.).  The coordinator works closely with external vendors.  This position works in conjunction with the payroll department as it relates to benefits deductions and employee leave.  

REQUIRED QUALIFICATIONS:

• High school diploma/GED.

• Three years of experience in processing benefits/retirement information or other similar experience.

• Experience working with a diverse group of people. 

• Embodies the core values of the district; relational, purposeful, reflective, resourceful, courageous and accountable.

• Must be able to satisfactorily perform each essential function of the position.  When appropriate, reasonable accommodations will be provided to afford persons with disabilities an opportunity to perform the essential functions of the position.

• Must be able to provide a criminal background check with results that adhere to Bulloch County Board of Education Policy GAK(1).

PREFERRED QUALIFICATIONS:

• Bachelor’s degree.
• Experience in all aspects of employee benefits to include major medical, dental, vision, life insurance, disability insurance, flex accounts, worker’s compensation, FMLA/PPL, etc. 
• Experience in working with K-12 education benefits and retirement.

DUTIES AND RESPONSIBILITIES:

• Balances all benefit statements on a monthly basis.
• Processes weekly file uploads for benefit changes.
• Processes new hires and transfers in the Smartfusion personnel system.
• Processes annual open enrollment (reporting and uploading benefits information).
• Processes monthly benefit checks to vendors.
• Closes out fiscal year and uploading new fiscal year leave annually.
• Processes disability and life insurance claims.
• Checks leave on a monthly basis.
• Annually send ACA (affordable care act) files to our benefits vendor to process 1095-C forms.
• Processes all retiree forms and sick leave certification. 
• Reports all retirees returning each fiscal year to appropriate carrier for approval.
• Processes retiree life issuance letters to ensure payments are received in a timely manner.
• Processes retirement forms for retirees.
• Processes workers comp, paid parental leave, and family medical leave documentation.
• Assists employees and retirees with benefits and benefit questions as needed.
• Scans necessary documents into files.
• Assists with the Sick Leave Bank process as needed.
• Assists with all HR related events such as new hire orientation, employee recruitment fair, etc.
• Performs other duties as requested. 

PERFORMANCE FACTORS: 

• Light Work:  Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and or a negligible amount of force constantly to move objects.  If the use of arm and/or leg controls requires exertion of force greater than that for sedentary work and the worker sits most of the time, the job is rated light work.
• Interaction with Others:  Ability to maintain, on a regular and consistent basis, relationships that are characterized by high expectations, teamwork, and collaboration.  Ability to be flexible relative to daily routines.  Ability to demonstrate sensitivity to the differences among diverse populations.
• Concentration:  Ability to maintain workflow and thought processes in the presence of frequent distractions.  Ability to ignore irrelevant sights or sounds and intrusive thoughts or stimuli.  Ability to manage multiple tasks simultaneously with only few or no errors.
• Stressful Circumstances:  Ability to produce quality work when short or unexpected deadlines are presented.  Ability to adjust work processes without incident when new and unexpected directions are given relative to a project that may be in process.  Ability to maintain composure and not compound a situation when interacting with persons who may be angry, demanding or otherwise less than polite.
• Independent Judgment:  Ability to complete work tasks without being given precise directions relative to work steps or the final project.
• Organizational Skills:  Ability to establish priorities, simultaneously manage multiple tasks; and deliver a quality work product by a designated deadline.
• Public Contact:  Ability to communicate professionally and effectively, both verbally and in writing, with superiors, colleagues, parents, and other individuals within and external to the school system.  Ability to demonstrate professionalism while interacting with others and to maintain constructive working relationships.
• Attendance and Dependability:  Ability to report to work at the scheduled time and to seldom be absent from work.  Demonstrate prompt and regular work attendance.  Process appropriate paperwork to authorize absences in accordance with school system procedures.  Ability to complete work in a timely, accurate manner and to be conscientious about work performance.

EVALUATION: Performance will be evaluated annually by the Superintendent or designated supervisor in accordance with Policy GBI - Evaluation of Personnel.

Job descriptions are designed and intended only to summarize the essential duties, responsibilities, qualifications, and requirements for the purpose of clarifying the general nature and scope of a position's role.  Job descriptions do not list all tasks an employee might be expected to perform.