Transportation Secretary

TRANSPORTATION SECRETARY

DEPARTMENT: Transportation

TERMS OF EMPLOYMENT: 12 months (240 days)

SALARY:  Based on Bulloch County Schools salary/supplement schedule

FLSA STATUS: Non-Exempt

REPORTS TO:  Director of Transportation

JOB CODE:  463

POSITION SUMMARY:

This position provides various degrees of administrative support, functions and tasks to the Director of Transportation and Transportation Department.  This position is the first line contact for walk-in traffic and phone calls to the Transportation Department, as well as visitors and stakeholders at the Simons Road Bus Garage.  

REQUIRED QUALIFICATIONS:

• High school diploma/GED.

• Experience in a secretarial/clerical position.

• Experience and ability to work with computers and technology (i.e. Microsoft Office, Excel, Gmail, Google Drive, etc.).

• Experience working with a diverse group of people.

• Embodies the core values of the district; relational, purposeful, reflective, resourceful, courageous and accountable.

• Must be able to satisfactorily perform each essential function of the position. When appropriate, reasonable accommodations will be provided to afford persons with disabilities an opportunity to perform the essential functions of the position.

• Must be able to provide a criminal background check with results that adhere to Bulloch County Board of Education Policy GAK (1).

PREFERRED QUALIFICATIONS:

• Experience with K-12 transportation clerical functions and/or general understanding of the transportation department function.
• Bachelor’s Degree.

DUTIES AND RESPONSIBILITIES:

• Prepares general correspondences (memos, letters, etc.).
• Makes travel arrangements.

• Interprets school system policies, rules and regulations, as needed.
• Operates and maintains office equipment.
• Provides direction to callers and announces arrival of visitors to appropriate personnel.
• Routes complaints from the public or school administration to appropriate personnel.
• Files various forms of paperwork and maintains transportation documents, electronically.
• Acts as a dispatcher for the transportation radio.
• Answers multiple phone lines.
• Assist with drug testing, (random, pre-employment and post-accident).
• Schedules pre-employment and yearly driver physicals.
• Obtains driver MVRs (bi-yearly and new hires).
• Maintains records for state reporting.
• Communicates with school administration concerning daily route changes.
• Performs other duties as requested. 

PERFORMANCE FACTORS: 

• Light Work:  Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and or a negligible amount of force constantly to move objects.  If the use of arm and/or leg controls requires exertion of force greater than that for sedentary work and the worker sits most of the time, the job is rated light work.
• Interaction with Others:  Ability to maintain, on a regular and consistent basis, relationships that are characterized by high expectations, teamwork, and collaboration.  Ability to be flexible relative to daily routines.  Ability to demonstrate sensitivity to the differences among diverse populations.
• Concentration:  Ability to maintain workflow and thought processes in the presence of frequent distractions.  Ability to ignore irrelevant sights or sounds and intrusive thoughts or stimuli.  Ability to manage multiple tasks simultaneously with only few or no errors.
• Stressful Circumstances:  Ability to produce quality work when short or unexpected deadlines are presented.  Ability to adjust work processes without incident when new and unexpected directions are given relative to a project that may be in process.  Ability to maintain composure and not compound a situation when interacting with persons who may be angry, demanding or otherwise less than polite.
• Independent Judgment:  Ability to complete work tasks without being given precise directions relative to work steps or the final project.
• Organizational Skills:  Ability to establish priorities, simultaneously manage multiple tasks; and deliver a quality work product by a designated deadline.
• Public Contact:  Ability to communicate professionally and effectively, both verbally and in writing, with superiors, colleagues, parents, and other individuals within and external to the school system.  Ability to demonstrate professionalism while interacting with others and to maintain constructive working relationships.
• Attendance and Dependability:  Ability to report to work at the scheduled time and to seldom be absent from work.  Demonstrate prompt and regular work attendance.  Process appropriate paperwork to authorize absences in accordance with school system procedures.  Ability to complete work in a timely, accurate manner and to be conscientious about work performance.

EVALUATION: Performance will be evaluated annually by the Superintendent or designated supervisor in accordance with Policy GBI - Evaluation of Personnel.

Job descriptions are designed and intended only to summarize the essential duties, responsibilities, qualifications, and requirements for the purpose of clarifying the general nature and scope of a position's role.  Job descriptions do not list all tasks an employee might be expected to perform.