What are the responsibilities and job description for the Administrative Assistant - Part Time position at Bundy Baking Solutions?
Administrative Assistant
Part Time - 20-25 Hours per week.
To support the facility administratively by performing duties related to personnel, purchasing, production, payroll, health and safety, insurance/worker’s compensation and general office activity. Reports to Director of Operations.
Primary Duties and Responsibilities include the following:
Qualifications, Knowledge and Ability:
Part Time - 20-25 Hours per week.
To support the facility administratively by performing duties related to personnel, purchasing, production, payroll, health and safety, insurance/worker’s compensation and general office activity. Reports to Director of Operations.
Primary Duties and Responsibilities include the following:
Qualifications, Knowledge and Ability:
- Perform general office duties including typing, filing, answering phones, greeting visitors, maintaining office supplies, checking and routing mail and arranging travel plans
- Generate weekend, month-end and year-end reports including financial, inventory, absenteeism, bake ware schedule, material usage and health and safety.
- Perform a variety of bookkeeping functions. Purchase Order Requests and Purchase Orders and contacting of vendors to place order, and follow up on delivery
- Perform a variety of duties related to management ensuring proper execution of paperwork, and monitoring services
- Oversee Production/QC records including job numbers, work orders, production paperwork and Quality Control paperwork. Ensure that all records are accurate and legible and that they are properly filed.
- Assist in the set up and monitoring of a comprehensive preventative maintenance program.
- Arrange and oversee pickup/drop off of materials at plant site, as necessary. Insure proper labeling of goods and billing of transportation. Keep appropriate records.
- Maintains workflow by studying methods; implementing cost reductions; and developing reporting procedures
- Creates and revises systems and procedures by analyzing operating practices, recordkeeping systems, forms control, office layout, and budgetary and personnel requirements, implementing changes
- Develops administrative staff by providing information, educational opportunities, and experiential growth opportunities
- Perform other duties as required or necessary.
- Associate degree in business or related field preferred; 1-3 years related experience and/or training; or equivalent combination of education and experience
- Basic computer skills, word processing, and 10-key calculator
- Knowledge of MS Office, Excel and Word
- Proficient in data entry
- Competent organizing and prioritizing skills to work efficiently
- Resolves administrative problems by coordinating preparation of reports, analyzing data, and identifying solutions
- Attention to detail and accuracy, sort, check, count, and verify numbers
- Good mathematical background
- Good communication skills: ability to listen, communicate (written and verbal), excellent grammar, spelling and proof-reading skills and follow-up effectively with all staffing levels and customers
- Ability to work independently, self-starter, energetic
- Ability to demonstrate good common sense and sound judgment
- Flexibility to adapt to all situations and work varied hours, possible weekends or evenings
- Ability to perform at high levels in a fast-paced ever-changing work environment
- Ability to anticipate work needs and follow through with minimum direction
- Ability to meet deadlines
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