Executive Assistant for Clinical Operations – Full-Time

Job Summary

• Serves as a key liaison between the CNO/COO and clinical staff, ensuring efficient hospital operations and supporting the overall delivery of patient care.
• Provides essential administrative support to clinical and operational departments.
• This role includes managing schedules, facilitating communication, and assisting with payroll, compliance, and hospital-wide projects.
• Provide comprehensive administrative assistance to the CNO/COO, including managing schedules, organizing meetings, and preparing reports and presentations.
• Assist with daily operations across clinical departments, ensuring smooth coordination of tasks and supporting hospital-wide initiatives.
• Collect and process time and attendance data for clinical staff, ensuring accuracy and compliance with payroll policies.
• Maintain and update clinical staff schedules, track leave requests, and manage changes in real-time.
• Serve as a point of contact between the CNO/COO, clinical staff, and other hospital departments, facilitating effective communication and problem-solving.
• Ensure all clinical staff certifications, licenses, and required training are up-to-date; assist with audits and regulatory compliance tasks.
• Assist in coordinating special projects, including quality improvement initiatives and compliance with CMS and LDH regulations.
• Maintain confidential personnel and clinical records, ensuring accuracy and timely updates.
• Schedule, prepare, and document departmental meetings, ensuring follow-up on key actions.
• Must adhere to all hospital safety protocols and compliance standards, including those related to patient privacy, staff safety, and emergency preparedness.
• Limited traveling may be required for attending off-site meetings or training sessions.
• Occasional extended hours based on hospital needs and deadlines.
• Perform other duties as assigned.

Education and Experience

• Minimum 2 years of experience in a medical or hospital office setting.
• Clinical certification preferred (e.g., LPN, Medical Assistant, or related field).
• Knowledge of payroll processes and scheduling systems is a plus.

Requirements

• Strong organizational and multitasking abilities to meet deadlines.
• Strong attention to detail with a high level of accuracy.
• Ability to work independently in a fast-paced environment and make informed decisions to support hospital operations.
• Excellent verbal and written communication skills to effectively liaise between clinical staff, administration, and external stakeholders.
• Ability to work under pressure, manage multiple priorities, and adapt to shifting demands in a healthcare environment.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and familiarity with hospital management or electronic medical record systems.
• Must maintain strict confidentiality when handling sensitive personnel and patient information.

Additional Information

• Position Type: Full-Time
• Shift: M-F 8:00 – 4:30 PM
• Pay to be discussed upon interview.
• Reports to CNO/COO