Administrative Assistant - Fort Towson, OK

Job Summary:

Bureau Veritas North America – Power group is seeking an Administrative Assistant to join our fast-growing team. The

company provides owner’s representation, preconstruction management and consulting services to the utility-scale

renewable-energy markets, including the wind, solar, battery energy storage and transmission sectors. The position will

be based on a new solar construction site near Fort Towson, OK where you will join other BV employees.

Essential Duties and Responsibilities Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Organization, flexibility, outstanding focus and strong communication are critical in performing duties which include, but

are not limited to:

• Support on-site Field Office Team (report to Site Manager)
• Site Manager will train Admin on all required duties
• Maintain and Organize files (BOX.com cloud based server)
• Document control
• Assist in writing and distributing reports (weekly, monthly)
• Assist with multiple landowner relations
• Order, organize, and maintain office supplies, safety gear, and some equipment
• Handle minimal telephone calls
• Some data entry
• Coordinate special events as needed
• Support field staff on as needed basis

Skills The requirements listed below are representative of acquired skills required.

• Experience with BIM360, Procore, or other project management software a plus.
• Experience with document storage systems, Bluebeam, Adobe
• Able to read drawings and develop/implement inspection templates
• Good written and verbal communication
• Open-minded and positive attitude
• Coach approach, be willing to teach and be taught

Employment Type

• Full Time, 30-40 hours per week
• Starting late February 2025 until approximately November 2025

Education, Certifications, and Experience

• High School Diploma
• Some college or associate degree preferred
• Minimum 2 years’ experience in administrative assistant role in fast paced environment
• Knowledge of renewable energy industry, oil/gas, or construction industry a plus
• Capable computer skills - proficient in Microsoft Office (Word, Excel, PowerPoint)
• Knowledgeable about or able to learn quickly other operating systems (Bluebeam or similar PDF viewer; BOX

or similar web-based cloud file storage; Ajera project management and accounting software)

o Will train on all the above and other programs we use

• Highly organized and detail oriented
• Adapts well to quick changing priorities
• Ability to maintain confidentiality, exercise discretion, and manage sensitive information
• Communicates professionally, effectively, and timely (both written and verbal)
• Experience in wind or solar construction industry (or similar) a plus

Physical and Environmental Conditions The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Requirement

§ Must be able to lift and carry or otherwise move 25/50 pounds regularly/occasionally

§ Must be able to respond quickly to sounds.

§ Must be able to move safely over uneven terrain or in confined spaces.

§ Must be able to see and respond to dangerous situations.

§ Must be able to wear personal protective gear most of the day.

§ Must be able to work in cold environments and on concrete floors.

§ Must be able to traverse irregular and steep terrain.

Working Conditions

§ working indoors and outdoors

§ excessive heat

§ excessive cold

§ extreme weather conditions

§ excessive humidity

§ excessive dampness or chilling

§ slippery and uneven walking surfaces

§ working in close proximity to others

Compensation

• $18-$21 hourly based on experience and qualifications
• Medical, dental, and vision
• Great Benefits
• 401k with matching