Executive Assistant to the County Manager/Deputy Clerk

Executive Assistant to the County Manager

Department: County Manager

Hiring Range: $65,771.00 - $78,925.00

Closing Date: February 21, 2025 at 5:00 pm

GENERAL STATEMENT OF DUTIES:

This position assists the Burke County Manager by performing administrative support and project coordination. The role requires a high level of organization, attention to detail, and the ability to manage multiple responsibilities effectively. Position requires approximately 40 hours of work per workweek.

DUTIES AND RESPONSIBILITIES:

To successfully perform this position, an individual must be able to perform the following:

Administrative Support & Calendar Management

• Proactively manages the County Manager's calendar, including scheduling and coordinating appointments, meetings, and events
• Oversees the County Manager’s department inbox, handling inquiries, requests, and prioritizing correspondence
• Handles citizen calls and requests, ensuring timely responses and appropriate follow-ups
• Processes payroll for the County Manager’s Department
• Coordinates and manages signature requests for official documentation

Meeting & Event Coordination

• Organizes, prepares and distributes materials for internal and external meetings and events
• Manage scheduling, logistics, and follow-up action items for meetings involving County leadership and stakeholders
• Oversees reservations for meeting spaces and County resources

Project & Special Initiatives Management

• Assists in the implementation and oversight of county initiatives and public engagement efforts
• Coordinates and supports communication strategies, including public information and social media requests from departments

Reporting & Documentation

• Prepares and compiles reports, summaries, and updates for leadership and stakeholders
• Develops and delivers presentations for various County meetings and initiatives

Travel & Expense Coordination

• Arranges travel accommodations and itineraries for the County Manager and other County Manager Department personnel
• Processes travel-related expenses and reimbursements in a timely manner

Other Responsibilities

• Performs other duties as required or assigned to support the County Manager’s Office and strategic objectives

REQUIRED EDUCATION AND EXPERIENCE:

• Associate Degree in Business Administration or another related field
• At least one (1) to three (3) years of experience developing the necessary knowledge and skill to perform the duties of this position

SPECIAL REQUIREMENTS (UPON HIRE, UNLESS OTHERWISE INDICATED):

• Valid North Carolina Driver's License

PHYSICAL REQUIREMENTS, WORKING CONDITIONS, AND OCCUPATIONAL EXPOSURES:

• Standard vision requirements, with or without corrective lenses
• Occasionally spends time walking
• Routinely spends time sitting
• Frequently spends time speaking or hearing and using hands or fingers to handle, feel, type, or text
• Subjected to some mental effort and potential stressful situations during day to day operations

REQUIRED SKILLS/ABILITIES:

• Proficient in spoken and written English
• Ability to express and exchange ideas through verbal communication
• Ability to receive detailed instructions or information through verbal communication
• Ability to prepare and analyze written or computer data
• Ability to apply guidelines, policies, and procedures
• Excellent organizational and time management skills
• Demonstrates analytical, decision-making, and problem-solving skills
• Excellent verbal and written communication and interpersonal skills
• Ability to operate and use systems, technologies, and machines required to perform duties of this position

Application Process: Burke County paper applications can be obtained at the Human Resources office, located at 200 Avery Ave. Morganton, NC, Mon-Fri 8:00am-5:00pm; online applications are available at: www.burkenc.org Completed applications should provide a complete work history, including a detailed and thorough list of job duties. Incomplete applications will not be processed.

Burke County is an Equal Opportunity Employer and does not discriminate on the basis of race, color, national origin, sex, religion, age, disability or genetic information in employment or the provision of services.

Job Type: Full-time

Pay: $65,771.00 - $78,925.00 per year

Schedule:

• 8 hour shift

Work Location: In person

Salary : $65,771 - $78,925