What are the responsibilities and job description for the ADMINISTRATIVE ASSISTANT / BUSINESS OFFICE ASSISTANT position at Burnett Specialists Staffing & Recruiting?

Job Description

Location : Katy, TX

Length : Temporary role assisting for 1 month, but could extend beyond that and could go perm for the right person!

Pay Rate : $19 / hr.

Start Date : ASAP Start

Dress Code : Business professional attire, with conservative wear and dress shoes. No visible tattoos (please ensure they're covered).

Background Check Process : Each candidate will need a background check

Documentation Details : Candidates must sign the employee handbook and confidentiality forms

Schedule : 7 : 30 AM - 4 : 00 PM, Monday - Friday

Qualifications :

Bachelor's degree required with a minimum of 3 years of relevant business experience
Proficient in Microsoft Word, Excel, Google Applications
Proficient in general office management and procedures, possess excellent interpersonal, organizational and communication skills; verbal and written
Knowledge of correct English grammar, punctuation, spelling, and proofreading; record keeping and filing systems
Be self-motivated and able to prioritize and multi-task
Effectively coordinate a variety of difficult, technical administrative functions at a level requiring extensive independent decision-making within established rules, policies, and procedures
Strong organizational, communication, and interpersonal skills
Positive and professional attitude
Ability to perform work in multi-person office with numerous distractions and interruptions

Major Duties and Responsibilities :

Administrative Assistant to CFO and Business Manager

Screen calls, greet visitors, and respond to parent requests

Schedules and coordinates the CFO and Business Manager's calendar and appointments

Coordinates timely receipt of CFO and Business Manager's meeting agenda items

Set Priorities, define tasks, schedule and coordinate activities and functions

Exercise independent thinking and good judgment

Schedules and coordinates travel and conference arrangements for CFO and Business Manager

Prepares and distributes notices, agendas and supplementary materials for meetings

Prepares notes and follow-up actions from meetings

Performs record keeping and general clerical functions (e.g. scheduling, copying, faxing, mailings, etc.)

Assist in the managing of donor data through fundraising software

Maintain confidentiality of files, records, and student information

Prepares requisitions

Assist Business Manager with all documentation needed for annual audit

Keeps the Business Manager apprised of potential problems and concerns

Creates and processes letters, newsletters, correspondence and reports for the Business Manager

Responds to inquiries from a wide variety of internal and external parties (e.g. staff, parents, students, public agencies, etc.) for the purpose of providing information, facilitating communication among department and / or providing direction as may be required

Attends meetings as assigned for the purpose of conveying and / or gathering information required to perform functions, including but not limited to monthly board meetings

Perform other duties as assigned by the Business Manager

Business Office :

Collect payments and cash

Prepare cash deposits

Prepare requisitions in the system

Support budget preparation and audit processes

Maintain organized business office filing systems

Enter receivable entries in the system monthly

Assist with monthly financial reports

Assist Business Manager, as needed

Other duties and responsibilities as assigned

Meet The Recruiter

Carmen Albertson

Operations Manager & Staffing Specialist

21 years of Staffing & Recruiting Experience

What I love most about my job is being able to help others each and every day! Favorite Quote : The future depends on what you do today.

Hometown : Houston, TX

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carmena@burnettspecialists.com

Connect on LinkedIn

Salary : $19

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