Executive Assistant

Executive Assistant

The Executive Assistant is responsible for supporting the company principals in day-to-day administrative functions, ensuring the overall success of the company's vision and mission. Support company office and Principal (Owner) in day-to-day administrative functions, including:

• Greet visitors and answer phones
• Order and distribute office supplies
• Process incoming office mail
• Coordinate local office calendar (project deadlines, meetings)
• Coordinate travel arrangements for local office staff
• Coordinate meeting arrangements (on- and off-site)
• Assist with preparation and distribution of meeting minutes and other correspondence
• Assist principal with calendar management
• Assist principal with phone, email, and other correspondence
• Assist principal with leading weekly staff meeting
• Maintain general office files (digital and hard copies)
• Update log for submittals, RFIs, inspections, etc.
• Format project specifications
• Assist with financial duties, including preparation of spreadsheets, preparation of accounts receivable, and banking deposits
• Handle confidential and sensitive information with discretion
• Assist with overall office project management and workflow by creating spreadsheets, collecting, and analyzing information
• Participate in career development training as assigned by board of directors or Human Resources Manager
• Support LTY and Principal (Owner) in day-to-day administrative functions
  
  

• 3 years? experience in general administrative support role
• Ability to manage multiple projects under strict deadlines
• Demonstrated experience in managing financial spreadsheets and budgets
• Exceptional attention to detail
• Proven leadership skills
• Ability to work well on a team
• Excellent written and verbal communication skills
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Experience in QuickBooks preferred but not required
• High school education or equivalent. Associate?s or bachelor's degree in related field preferred but not required
• Proficient in SpecLink preferred but not required
• 3-5 years? experience in architectural, engineering, construction or in a professional services setting in similar role
  

Interested candidates please send resume in Word format Please reference job code 133716 when responding to this ad.