What are the responsibilities and job description for the Office Manager position at Burnett Specialists Staffing | Recruiting?
Office Manager
We are seeking a detail-oriented and organized Office Manager to oversee daily operations and support our team. This role requires a combination of administrative and light accounting skills to ensure the smooth functioning of the office. The ideal candidate will be proactive, resourceful, and comfortable handling a mix of responsibilities, from managing office tasks to maintaining financial records.
100% in-office
Hours: 8:30 AM ? 5:30 PM
Key Responsibilities of Office Manager:
- Serve as the first point of contact for visitors, clients, and vendors, managing calls and inquiries.
- Maintain and organize office filing systems, including records, drawings, and correspondence.
- Manage office supplies and place orders as needed to ensure smooth operations.
- Handle professional licensing requirements, including coordinating continuing education credits and maintaining state and national certifications.
- Prepare and process letters, fee proposals, contract forms, and project specification manuals.
- Oversee annual professional liability insurance applications, policy updates, client certificates, and premium payments.
- Coordinate employee health insurance with third-party consultants.
- Collect and verify employee timesheets and track project-related expenses.
- Prepare monthly invoices for design fees, contract engineering fees, printing costs, and permit/inspection fees using an Excel-based system.
- Maintain a paper ledger of expenses and receipts, updating and resolving them monthly.
- Manage and pay monthly bills, including rent, vendor fees, and office expenses.
- Prepare and organize tax-related documentation for the principal?s accountant.
- Coordinate payroll with Paychex Payroll Service twice monthly.
Preferred Skills and Qualifications of Office Manager:
- Previous experience in office management, administrative roles, or light accounting.
- Proficiency in Microsoft Excel and Word
- Excellent organizational, multitasking, and time-management skills.
- Strong attention to detail and ability to maintain confidentiality.
- Professional communication skills to handle client and vendor interactions effectively.
If you are a motivated professional with a knack for balancing administrative tasks and financial management, we encourage you to apply.
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Interested candidates please send resume in Word format Please reference job code 133740 when responding to this ad.
Salary : $70,000 - $85,000
