Coordinator, Facilities Management Administration

Job Description:

Job Title: Coordinator, Facilities Management Administration

Location: Springfield, Missouri

Department: Facilities Management

Company: Burrell Preferred, Inc

Employment Type: Full-time

Job Summary:

Are you a highly organized and detail-oriented individual with a passion for creating a smooth and efficient work environment? Join our compassionate and collaborative Facilities Management team and play a crucial role in supporting our mission of providing exceptional services across the system. We value team members who are proactive, possess excellent communication skills, and are dedicated to making a difference in the lives of our employees. If you're ready to contribute your administrative expertise and be an integral part of a supportive team, we encourage you to apply!

The Coordinator, Facilities Management Administration provides comprehensive administrative support to the facilities management team. This role ensures the smooth and efficient operation of the department by managing schedules, coordinating events, maintaining accurate records, and delivering excellent customer service throughout the organization. Your contributions will directly impact the functionality and efficiency of our facilities.

Nestled in the Ozark Mountains, Springfield, Missouri, offers a blend of big-city amenities and small-town charm. Known as the "Birthplace of Route 66," this vibrant city boasts a rich history, a thriving arts scene, and a welcoming community. Enjoy outdoor adventures in nearby parks and lakes, explore local cuisine, and experience the friendly atmosphere that makes Springfield a wonderful place to live and work.

The Coordinator, Facilities Management Administration position offers…

• All-Inclusive Employee Benefits Package - A robust full-time employee benefits package encompassing health, dental, vision, retirement, disability, life insurance, wellness program, generous paid time off, and more
• Telemedicine – 24/7 phone, web, or mobile app medical, behavioral health, & dermatology visits
• Employee Assistance Program – 24/7 counseling services, legal assistance, & financial consultation for you and your household at no cost
• Career Advancement & Wage Growth - Grow in your career with great opportunities for upward mobility and added income
• Comprehensive Training - Learn and develop skills with our robust on-the-job training
• Workplace Culture - An environment cultivating employee wellbeing, valuing each individual's humanity, and actively promoting healthy, joyful workforce engagement
• A pivotal role in maintaining efficient and functional facilities, impacting the entire organization.

Key Responsibilities:

• Support space planning by meticulously tracking personnel movements within the system, documenting allocations on maps for finance.
• Collaborate with HR to determine optimal space solutions for new hires, ensuring a seamless onboarding process.
• Contribute to office relocations and new setups by assisting with various tasks, ensuring minimal disruption.
• Manage the secure access system by handling the removal and addition of credentials efficiently.
• Oversee the procurement of furniture throughout the system, including ordering new items, sourcing used options, and managing warranties.
• Maintain accurate data input relevant to the Facilities Management system.
• Coordinate intracompany leases with the Director, Facilities Management Administration.
• Update essential documentation sources to reflect changes within the system, ensuring accuracy.
• Develop and maintain positive relationships with other departments to ensure effective communication and coordination of facilities-related projects and initiatives.

Education, Experience, and/or Credential Qualifications:

• High School Diploma, GED, or equivalent preferred
• Minimum of 2 years of experience in facilities management, administration, or a related field preferred

Additional Qualifications:

• Successful completion of background check including criminal record, driving record, abuse/neglect and fingerprint check.
• Must attain completion of New Hire Orientation at the beginning of employment.
• Must attain all training requirements including Relias at the beginning of employment and annually thereafter.
• Current driver’s license, acceptable driving record and current auto insurance.
• Available to work flexible hours, including evenings and weekends, as needed.
• Strong organizational and time management skills with ability to prioritize tasks and manage multiple projects simultaneously.
• Excellent written and verbal communication skills with ability to communicate effectively with diverse stakeholders.
• Ability to work independently and as part of a team.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Suite.
• Ability to handle confidential information with discretion and professionalism.
• Familiarity with industry standards and regulations, such as OSHA, EPA, and ADA.

Physical Requirements:

• ADA Consideration - Sedentary work: Exerting up to 10 pounds of force occasionally (exists up the 1/3 of the time) and/or a negligible amount of force frequently (exists 1/3 to 2/3 of the time) to lift, carry, push, or pull, or otherwise move objects, including the human body.
• Repetitive movements of hands, fingers, and arms for typing and/or writing during work shift.
• Sedentary work involves sitting most of the time but may involve walking or standing for brief periods of time. Jobs are sedentary if walking and standing are required only occasionally, and all other sedentary criteria are met.

Brightli is on a Mission:

We are on a mission to change and save lives by providing compassionate, quality care. If you are a mission-driven individual who wants to make a real difference in the lives of others, we invite you to join our team!

Keywords: Facilities Management, Administration, Coordinator, Office Management, Space Planning, Administrative Support, Springfield, Missouri

Position Perks & Benefits:

Paid time off: full-time employees receive an attractive time off package to balance your work and personal life

Employee benefits package: full-time employees receive health, dental, vision, retirement, life, & more

Top-notch training: initial, ongoing, comprehensive, and supportive

Career mobility: advancement opportunities/promoting from within

Welcoming, warm, supportive: a work culture & environment that promotes your well-being, values you as human being, and encourages your health and happiness

Brightli is on a Mission:

A mission to improve client care, reduce the financial burden of community mental health centers by sharing resources, a mission to have a larger voice in advocacy to increase access to mental health and substance user care in our communities, and a mission to evolve the behavioral health industry to better meet the needs of our clients.

As a behavioral and community mental health provider, we prioritize fostering a culture of belonging and connection within our workforce. We encourage applications from individuals with varied backgrounds and experiences, as we believe that a rich tapestry of perspectives strengthens our mission. If you are passionate about empowering local communities and creating an environment where everyone feels valued and supported, we invite you to join our mission-driven organization dedicated to cultivating an authentic workplace.

We are an Equal Employment Opportunity Employer.

Brightli is a Smoke and Tobacco Free Workplace.