HR & Payroll File Administrator

Burrtec is a well-established refuse and recycling collection company serving over fifteen municipalities throughout Southern California and employing over 2000 full-time employees. Burrtec continues to grow through acquisitions and successful bid proposals. It is a family-owned company that firmly believes the key element to its success is knowing how important each employee is in the organization.

We have a HR & Payroll File Administrator position opening at our corporate office: (ON-SITE)

The Human Resources/Payroll File Administrator is responsible for maintaining and organizing employee records, ensuring compliance with company policies and legal requirements. This role supports the HR and Payroll teams by managing personnel files, processing documentation, and handling confidential information with discretion.

ESSENTIAL FUNCTIONS:

• Organize, maintain, and update personnel and payroll records in compliance with company policies and legal requirements. 
• Scan, upload, and digitally archive employee files while ensuring data accuracy. 
• Maintain confidentiality of sensitive HR and payroll documents. 
• Ensure proper retention and disposal of records according to company policy and legal guidelines. 
• Assist with onboarding paperwork, including new hire forms, tax documents, and direct deposit authorizations. 
• Respond to employee and subpoena inquiries regarding file access, document retrieval, and basic HR/payroll questions. 
• Assist in preparing files for audits, ensuring compliance with labor laws and company procedures. 
• Verify I-9 documentation and ensure proper recordkeeping of employment verification documents. 
• Assist in maintaining compliance with confidentiality regulations, including HIPAA and data privacy laws. 
• Perform general office duties such as data entry, photocopying, faxing, and filing. 
• Coordinate with HR and Payroll teams to ensure timely and accurate processing of employee documentation. 
• Assist with special projects and administrative tasks as assigned. 
• Review and ensure all new hire documents are properly completed prior to uploading. 
• Track and maintain training documents as appropriate. 

QUALIFICATIONS:

• High school diploma or equivalent required; associate degree or HR/payroll certification preferred. 

• 2 years of administrative experience in HR or payroll. 

• Strong organizational skills and attention to detail. 

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and HR/payroll software. 

• Experience with ADP WorkForce Now is a plus • Ability to maintain confidentiality and handle sensitive information professionally. 

• Excellent communication skills and ability to work both independently and as part of a team.

COMPETENCIES:

• Excellent written and verbal communication skills with a customer service-oriented approach. 

• Strong attention to detail, ability to manage multiple tasks, and excellent time management skills. 

• Ability to work effectively in a team and collaborate with different departments. 

• High level of confidentiality when handling sensitive HR and candidate information. 

• Excellent time management skills, including the ability to prioritize, organize, track details, and meet deadlines for multiple projects. 

• Results-oriented with the ability to achieve goals. • Comfortable managing high-volume workloads and multiple priorities in a dynamic environment. 

• Self-sufficient, resourceful, and committed to providing outstanding customer service.

PHYSICAL REQUIREMENTS/WORKING CONDITIONS:

• Must be able to remain seated or stationary for approximately 80% of the workday, primarily at a desk or workstation. 

• Occasionally required to move around the office to access file cabinets, office machinery, and other resources. 

• Regularly operates a computer, calculator, copier, printer, and other office equipment. 

• Requires motor coordination and finger dexterity for frequent keyboarding, document handling, and office equipment use. 

• Occasionally ascends/descends a step stool or ladder to access files or storage boxes; frequently adjusts position to organize and maintain files. 

• Must communicate information effectively, ensuring clarity and accuracy in verbal and written interactions 

• Requires the ability to observe details at close range, especially when reviewing documents and digital information on screens. 

• Occasionally moves boxes or equipment weighing up to 20 pounds within the office

Burrtec Waste Industries, Inc. is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information. Burrtec is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request reasonable accommodation, contact the Human Resources Department at 909-429-4200. The duties and responsibilities described are not a comprehensive list and additional tasks may be assigned to the employee from time to time; or the scope of the job may change as necessitated by business demands