Payroll Specialist

GENERAL RESPONSIBILITIES:    FLSA:  Hourly          

Supports District schools and principals in their effort to foster an optimal educational environment for students.  Assist in all aspects of payroll functions and office operations.

MAJOR TASKS:

• Assists in preparation and maintenance of employee payroll files, including A-4, W-4, Direct Deposit, TSA and benefit selections.
• Maintains daily employee leave records, recalculates employee’s time, verifies accuracy of information and enters bi-weekly data into the computer.
• Works with all district sites and departments to train and assist with compliance for district procedures, due dates and payroll data collections.
• Monitors time clock for hourly balanced pay employees to adjust for absences, ensuring hours worked meet position definitions
• Distributes payroll warrants when received.
• Verifies all payroll warrants and reconciles to payroll records.
• Monitors and updates records based upon hours worked to comply with ASRS 20/20 retirement reporting requirements.
• Backup to Payroll Manager, processing and completing bi-weekly payroll as needed.
• Maintains Payroll desk procedure documentation
• Responsible for recording and tracking of historical payroll files and data as it relates to Arizona State Library, Archives and Public Records (ASLAPR) requirements.
• Assists in other areas of the office as needed.
• Performs copying, filing and other similar tasks.
• Performs other duties and accept additional responsibilities as assigned by the Director of Finance.
• Manage and maintain Time Clock Plus which includes: User roles, creating job codes, verifying approvals, verifying employees are clocking to the right job code, and training managers.
• Manage and maintain sub/coach leave by manually entering hours earned/used.
• Monitors and updates payroll records based on hours worked to comply with the Affordable Care Act (ACA).
• Review substitute report, verify with time clock, and enter classified substitutes to correct amount in Visions.
• Review all ePAR’s for accuracy
• Coordinate with Human Resources Benefits department to issue insurance checks.
• Create and distribute monthly report for comp time to all supervisors.

QUALIFICATIONS:

• A high school graduate or equivalent.
• Experience and knowledge of payroll processing.
• Ability to operate a computerized payroll accounting system.
• One year of college payroll courses and/or experience in school district or Governmental-

          type payroll preferred.

• Able to type, file and organize data
• Experience with Microsoft Excel, Microsoft Word and Microsoft Money preferred.

QUALIFICATIONS:

• Experience with USFR codes and Infinite Visions Finance modules preferred.
• Ability to operate computers, electronic online systems, copying machines and adding

          Machines.

• Knowledge of and ability to perform internal audits to ensure compliance with Local, State

         and Federal tax law procedures.

• Demonstrate mathematical skills sufficient to be able to carry out business functions.
• Familiarity with office procedures.
• Effective interpersonal and communication skills.

ESSENTIAL SKILLS AND ABILITIES:

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is required to have regular and reliable attendance, is regularly required to sit, talk and/or hear.  The employee is occasionally required to stand; walk; use hands to finger, handle, or feel objects, tools and/or controls; and reach with hands and arms.

The employee must occasionally lift and/or move up to 15 pounds.  Specific vision abilities required by this job include: close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.

SUPERVISION:   Received from:                  Payroll Manager/Director of Finance and Business

                                                                     Services

                            Given to:                            None

EVALUATION:   At least annually by the administrator in accordance with the policy                                            of the Governing Board.

Salary : $18