What are the responsibilities and job description for the Clerk III - Detention position at Butler County?
Position Summary: Under the supervision of the Administrative Captain the Clerk III performs clerical duties. This employee handles highly confidential information. Provides information and assistance in answering citizen inquiries, typing correspondence, preparing billing, scheduling appointments and maintaining the office in good working order. Compiles and maintains records of business transactions and office activities of establishment, performing a variety of clerical duties, copies data and compiles records and reports. Operates computer and other office equipment to complete assignments.
Examples of Work (Essential Functions):
- Assists with booking and with summons;
- Collects and completes mail process;
- Creates any forms necessary for jail business;
- Cross trains with other clerical staff and may cross train with corrections staff;
- Enters data and information on computer;
- Handles highly confidential information;
- Maintains all office files and correspondences;
- Monitors office supplies and orders as necessary;
- Prepares receipts, invoices and statements;
- Reviews and verifies data;
- Screens citizens’ phone calls and requests for appointments;
- Processes conceal carry and summons at the jail;
- Provides backup for control station and assists with booking;
- Completes data entry, special projects, and assignments as delegated;
- Assists with female pat downs for transport when short staffed;
- Completes finger printing process in booking for conceal carry and offender registry;
- Types, copies and distributes memorandums, letters and reports;
- Performs other duties as deemed necessary or as required.
Examples of Work (Marginal Functions):
None.
Certificate, License: Notary Public.
Required Education and/or Experience: One year related experience, High School Diploma or G.E.D.; or equivalent combination of education and experience. Employee is expected to have acquired the necessary information and skills to perform the job reasonably well after six months in the position. Clerical and bookkeeping experience.
Preferred Education and/or Experience: Two years related experience, High School Diploma or G.E.D.; or Associate’s degree; or equivalent combination of education and experience.
Abilities, Knowledge, Skills:
- Ability to apply commonsense understanding to carry out instructions furnished in written, oral, or diagram form;
- Ability to apply concepts of basic algebra and geometry;
- Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume;
- Ability to deal with problems involving several concrete variables in standardized situations;
- Ability to express or exchange ideas by means of communication; Conveying and receiving detailed or important information and instructions to and from the general public;
- Ability to follow oral and written instructions;
- Ability to maintain confidentiality of highly sensitive information;
- Ability to operate a typewriter, computer, and other related office equipment;
- Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals;
- Ability to reliably and predictably carry out duties;
- Ability to speak effectively before groups of customers or employees of an organization;
- Ability to write routine reports and correspondence;
- Knowledge of business English, spelling, arithmetic, and vocabulary;
- Knowledge of office practices and procedures, mathematics and bookkeeping principles;
- Skill in interpersonal, oral and written communication.
Problem Solving: Problem solving exists in this position. Problems include handling citizen’s complaints and concerns.
Decision Making: Decision-making exists in this position. Decisions include establishing job priorities.
Accountability: Employee is responsible for funds collected in the office. Employee is not responsible for budgetary control of the department and does not participate in the annual budget process.
Supervision: Supervision is provided and job related decisions are reviewed by the department head or supervisor as necessary. Employee does not have responsibility over subordinate personnel.
Personal Relationships: Continual contact with other county departments and the general public.
Working Conditions: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this position, the employee is not regularly exposed to adverse conditions. The noise level in the work environment is usually moderate.
Physical Requirements: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this position, the employee is regularly required to sit; use hands to finger, grasp, handle, or feel; reach with hands and arms and talk or hear. The employee is occasionally required to stand; walk; climb or balance and stoop, kneel, crouch, or crawl. Lifting, moving, pushing or pulling up to 10 pounds does not generally occur. Specific vision abilities required by this job include close vision, color vision, depth perception and ability to adjust focus. Sustained movements of the wrists, hands, and/or fingers in typing or otherwise working primarily with the fingers rather than the whole hand or arm.
The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this job. They are not intended to be an exhaustive list of all essential functions, marginal functions, responsibilities, duties, and skills required of personnel so classified in this position.
