What are the responsibilities and job description for the Legal Administrative Assistant position at Butler Snow LLP?
This in-office full-time position works within a team environment to support attorneys with:
- Coordination or management of contact information, phone calls, voicemail messages, conference calls, emails and tasks or similar communications
- Coordination or management of calendars, including trial dates, hearing dates, depositions, discovery schedules, motion response deadlines and pertinent reminders
- Assist in scheduling client meetings, depositions, hearings and handling logistical needs for same, including online calendaring with courts, booking of court reporters or other necessary staff; securing necessary travel accommodations; and handling reimbursements of travel expenses
- Draft, revise and proofread legal documents and correspondence
- Handle preparation of hearing, trial, and deposition notebooks and exhibits
- Assist with electronic filing of pleadings, exhibits and other legal documents
- Maintain legal and confidential files and dockets in strict confidence
- Perform related or similar duties as required or assigned
Position Requirements:
PRACTICE SPECIFIC COMPETENCIES:
- Demonstrates knowledge of lifecycle of a lawsuit and terminology
- Exhibits a self-starter attitude; is well organized demonstrates an ability to multi-task and work for multiple attorneys
- Demonstrates attention to detail and accuracy of work product
- Demonstrates proficiency in Microsoft Office (Excel, Word, and PowerPoint); adapts and learns new software easily
- Demonstrates ability to draft correspondence with proper grammar and spelling
- Demonstrates ability to draft pleadings such as notices of deposition, notices of appearance, subpoenas, discovery, motions, and orders
- Demonstrates ability to accurately file documents through the court’s ECF system
- Demonstrates ability to maintain calendar of depositions and other court-imposed deadlines
- Demonstrates ability to schedule depositions (contact parties and schedule court reporter)
- Prepare (with Bates numbers) document productions
- Demonstrates ability to properly cite legal authority
- Demonstrates ability to request documents from a court
- Demonstrates ability to anticipate attorneys’ needs and act accordingly
KNOWLEDGE, SKILLS & ABILITIES:
- Strong verbal and written communication skills
- Exceptional interpersonal skills to communicate effectively with diverse groups of legal and support staff on confidential and sensitive firm matters
- 2-3 years of experience in a Litigation Legal Secretary role or related field.
- Willingness to work in a fast-paced, team-oriented, and continuous learning environment
- Superior technology skills – proficiency with Microsoft Office suite (Word, Excel and Outlook, PowerPoint) and Adobe; experience with iManage and Aderant a plus
- Ability to prioritize, organize and manage workload and to take the initiative in handling projects and anticipating what needs to be done
- Work collaboratively and cooperatively with others
- Requires a high degree of professionalism and the ability to exercise good judgment
- Maintain multiple calendars in Outlook with meeting dates and deadlines
Work Environment/Physical Requirements:
The work environment characteristics described here are representative of those this position encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Prolonged periods of sitting at a desk and/or working on a computer.
- Must be able to lift and carry up to 10 lbs.at times.
- Occasionally stoop, kneel, or crouch
- The noise level in the work environment is usually moderate.
- Usual work hours are Monday to Friday, 8:00 a.m.–5 p.m. (one-hour lunch). Overtime work may be required sometimes.
What you gain:
- A phenomenal team in an extraordinary firm
- The opportunity to work in a collaborative environment
- Ability to grow professionally and personally
- Excellent benefits:
- Medical, Dental, and Vision with a wellness component
- Free Telehealth coverage
- Short- and Long-Term Disability
- Pet Insurance
- 401K and profit sharing (after completion of eligibility requirements)
- Generous Paid Time Off Plus Paid Holidays
- Tuition Reimbursement
- In-house training and development
- Free Parking
If you’re looking to work with an amazing team, have high level communication skills, provide analytical thinking in complex data to make informed decisions, demonstrate leadership skills, have a forward thinking mindset, with a focus on continuous improving, this may be the role for you.
Butler Snow is a values-driven organization with a strong sense of community. We are actively involved in community projects in our 25 plus offices throughout the United States through the Butler Snow Foundation. At Butler Snow, we believe inclusion is a key driver of innovation and creativity. We have long been committed to fostering, maintaining, and celebrating an environment where creative solutions and new ideas are welcomed. We believe our diverse workforce contributes to our competitive advantage. We are an Equal Employment Opportunity Employer.
