Assistant Director of Libraries

Summary

Essential Job Functions

Typical functions may include any of the following tasks, knowledge, abilities, and other characteristics. The list that follows is not intended as a comprehensive list; it is intended to provide a representative summary of the major duties and responsibilities. Incumbent(s) may not be required to perform all duties listed, and may be required to perform additional, position-specific tasks.

• In the absence of the Director of Libraries, to assume the responsibility of the Director as needed.
• Assist the Director of Libraries in managing and directing the Library Department.
• Assist in developing Department goals and objectives; assist in the development of and implementation of policies and procedures.
• Assist in planning, organizing and directing activities of library branches.
• Provide management and supervision to branch Librarians.
• Develop and implement branch work plans; assign work activities, projects and programs; monitor work flow; review and evaluate work products, methods and procedures.
• Assist Library Director in preparation and implementation of Library budget; assist in budget implementation; participate in the forecast of additional funds needed for staffing, equipment, materials and supplies.
• Recommend the appointment of personnel; provide or coordinate staff training; conduct performance evaluations; implement discipline procedures as requested; maintain discipline and high standards necessary for the efficient and professional operation of the Department.
• Build and maintain positive working relationships with co-workers, other County employees and the public using principles of good customer service.
• Represent the department to outside agencies and organizations; participate in outside community and professional groups and committees; provide technical assistance as necessary.
• Research and prepare technical and administrative reports; prepare written correspondence.
• Perform related duties as assigned.

Minimum Qualifications

Knowledge of:

• Philosophies and practices of library science, including automation and collection.
• Principles and practices of policy development and implementation; leadership, motivation, team building and conflict resolution.
• Principles and practices of business correspondence and report writing.
• Pertinent local, State and Federal laws, rules and regulations.
• Principles and practices of organizational analysis and management.
• Principles and practices of supervision, training and personnel management.
• Research methods and technologies.

• Organize, direct and implement a comprehensive library services program.
• Analyze budget and technical reports; interpret and evaluate staff reports; know laws, regulations and codes; observe performance and evaluate staff; problem solve Department related issues; remember various rules; and explain and interpret policy.
• Prepare and administer a budget.
• Interpret and explain Department policies and procedures.
• Work with various cultural and ethnic groups in a tactful and effective manner.
• Gain cooperation through discussion and persuasion.
• Establish and maintain effective working relationships with those contacted in the course of work.
• Communicate clearly and concisely, both verbally and in writing.
• Operate a personal computer with standard office software.

• A position assigned to this class may require possession of a valid California Driver’s License.

Environmental Factors and Conditions/Physical Requirements

PHYSICAL DEMANDS

• Mobility to work in a standard office setting and use standard office equipment, including a computer; to operate a motor vehicle and visit various County sites; primarily a sedentary office classification although standing in work areas and walking between work areas may be required; occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information; ability to lift, carry, push, and pull materials and objects up to 10 pounds.
• Vision to read printed materials and a computer screen.
• Hearing and speech to communicate in person and over the telephone.
• Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment.

• Work is performed in an office environment.

• Equipment utilized includes personal computer, fax machine, and standard office equipment.