Emergency Management Analyst I/II/III

The current vacancy is a Regular Help position that is pending Board of Supervisor’s approval on 2/11/2025.

FLSA Level I: Non Exempt

FLSA Level II/III: Exempt

DEFINITION
Under general supervision or direction, assist with management of the County Emergency Management Program; assist with preparation and maintenance of emergency plans and procedures for use during Countywide emergencies; assist in coordinating activities of the Emergency Operations Center and related organizations and Departments during actual emergencies and disasters; assist with preparation, response and recovery from actual emergencies. Additionally, this series assists with all aspects of grant administration and financial recovery, including identifying, scoping, applying for, and administering routine grants, hazard mitigation grants, and disaster relief.  This financial recovery includes coordinating damage estimates, field reviews with State and Federal partners, tracking costs and grant deadlines, along with all aspects of grant administration, contract administration, and financial recovery.

SUPERVISION RECEIVED AND EXERCISED
Receives general supervision (Emergency Management Analyst I) or direction (Emergency Management Analyst II/III) from assigned supervisory or management personnel.  Emergency Management Analyst I and II do not exercise direct supervision over staff. Emergency Management Analyst III may provide supervision as directed.

CLASS CHARACTERISTICS

Emergency Management Analyst I: This is the entry-level class in the Emergency Management Analyst series.  Initially under general supervision, incumbents learn and perform routine management analysis duties relating to emergency services support.  As experience is gained, assignments become more varied, complex, and difficult; general supervision and frequent review of work lessen as an incumbent demonstrates skill to perform the work independently.  Positions at this level usually perform most of the duties required of the positions at the II-level but are not expected to function at the same skill level and usually exercise less independent discretion and judgment in matters related to work procedures and methods.  Work is usually supervised while in progress and fits an established structure or pattern.   Exceptions or changes in procedures are explained in detail as they arise. 

Emergency Management Analyst II: This is the journey-level classification in the Emergency Management Analyst series. Positions at this level are distinguished from the I-level by the performance of the full range of duties as assigned, working independently, and exercising judgment and initiative. Positions at this level receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedure and policies of the work unit. 

Emergency Management Analyst III: This is the advanced journey-level classification in the Emergency Specialist series responsible for performing the most complex work assigned to the series. Incumbents regularly work on tasks which are varied and complex, requiring considerable discretion and independent judgment.  Positions in the classification rely on experience and judgement to perform assigned duties.  Assignments are given with general guidelines and incumbents are responsible for establishing objectives, timelines, and methods to deliver services.  Work is typically reviewed upon completion for soundness, appropriateness, and conformity to policy and requirements. This class is distinguished from the Emergency Management II in that the III-level performs the more complex work assigned to the series such as coordinating the planning and implementation of emergency plans, performing the duties of the Emergency Manager in the Emergency Operations Center as directed, and representing the Emergency Manager at internal and external meetings as designated. 

Positions in the Emergency Management Analyst class series are flexibly staffed; positions at the II- and III-levels may be filled by advancement from the I-level and the II-level; progression to the II- and III-levels is dependent on (i) management affirmation that the position is performing the full range of duties assigned to the classification; (ii) satisfactory work performance; (iii) the incumbent meeting the minimum qualifications for the classification including any licenses and certifications; and (iv) management approval for progression to the II- and III-levels. Typical functions may include any of the following tasks, knowledge, abilities, and other characteristics.  The list that follows is not intended as a comprehensive list; it is intended to provide a representative summary of the major duties and responsibilities. Incumbent(s) may not be required to perform all duties listed, and may be required to perform additional, position-specific tasks.
 

• Advises and assists various groups, including County staff, special districts, cities and industry in reviewing and/or developing emergency preparedness plans.
• Assists in the coordination of emergency efforts by cities, state, and federal agencies and other public jurisdictions, private entities and volunteer organizations during emergencies.
• May be placed “on-call” and in charge of the County’s Emergency Phone, during the absence of the Emergency Manager.
• Assists with developing and presenting emergency services training to County employees.
• Assists in the development and oversees various Countywide emergency response programs, including hazardous materials response.
• Establishes and maintains appropriate files and records, including inventory of emergency supplies and equipment; prepares correspondence and reports.
• Builds and maintains positive working relationships with co-workers, other County Departments and the public using principles of good customer services.
• Assists in the development of the incident specific plans, Emergency Operations Center (EOC) Activation procedures and call out lists.
• Works closely with other County departments and a variety of outside agencies and organizations to develop and update plans such as the County Emergency Operations Plan, and Local Hazard Mitigation Plan.
• Assists with the preparation of FEMA/CalOES disaster response claims.
• Identifies, scopes, applies for, and administers disaster mitigation and recovery grants for required and Board-directed emergency management plans, programs, and documents; coordinates with other Departments as needed.
• Assists with planning and conducting emergency exercises and prepares required CalOES/FEMA After-Action Reports.
• Assists other County departments with coordinating response and recovery needs, such as shelter and evacuation plans and procedures for emergency incidents.
• Prepares and maintains a variety of technical, statistical, administrative and narrative reports and correspondence. 
• Updates and maintains resource listings for individuals, equipment, and supplies needed for emergency response operations; works collaboratively with federal, State, and local agencies, tribal governments, private organizations, and County departments to coordinate the use and sharing of resources and equipment within the community to assist in emergency response. 
• Performs related duties as assigned.

 Knowledge of:

• Emergency services, program planning and development.
• Standardized Emergency Management System (SEMS) and National Incident Management System (NIMS).
• Organizational structure and service delivery systems of the County and its various departments.
• Principles and practices of government operations, including organizational planning and analysis, and report writing.
• Policies and procedures related to State and federal grant administration.
• Applicable federal, State, and local laws, statutes, rules, ordinances, codes, regulations and County policies and procedures.
• Working knowledge of the Federal Emergency Management Agency (FEMA) Public Assistance Program and Policy Guide (PAPPG).
• File and records management principles.
• Principles and techniques for working with groups and fostering effective team interaction to ensure teamwork is conducted smoothly.
• Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and County staff.
• The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
• Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed.

Ability To:

• Read, understand, interpret and apply relevant city, county, State and federal statutes, rules, ordinances, codes and regulations.
• Train and facilitate others in policies and procedures related to the work.
• Assess and prioritize multiple tasks, projects and demands.
• Independently organize work, set priorities, meet critical deadlines, and follow-up on assignments.
• Analyze, identify and recommend solutions to problems. 
• Establish and maintain effective working relations with co-workers, other County employees and representatives from other city, county, State and federal agencies.
• Prepare grant applications and other technical writing.
• Understand, interpret, and apply all pertinent laws, regulations, codes, and ordinances and County policies and procedures relevant to work performed.
• Independently organize work, set priorities, meet critical deadlines, and follow-up on assignments.
• Effectively use computer systems, software applications relevant to work performed and modern business equipment to perform a variety of work tasks.
• Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax.
• Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.

Education and Experience:
Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:

Bachelor's degree from an accredited four-year college or university with major coursework in business administration, human resources management, accounting, emergency management, public administration or a related field; and

Emergency Management Analyst I: One (1) year of experience performing administrative, budget, human resources, and/or administrative research and analyses.

Emergency Management Analyst II: Two (2) years of professional experience performing administrative, operational, management, or fiscal/financial analysis or experience at a level equivalent to an Emergency Management Analyst I.

Emergency Management Analyst III: Three (3) years of increasingly responsible professional experience performing administrative, operational, management, or fiscal/financial analysis at a level equivalent to an Emergency Management Analyst II.

Certifications and Licenses:

• Must possess a valid US driver’s license upon date of application. Must obtain California driver’s license following hire date per California DMV regulations.
• Completion of State and federal courses in disaster preparedness, response and recovery (Incident Command Systems, Standardized Emergency Management Services, National Incident Management Systems) by the end of the probationary period, including, but not limited to ICS 100, 200, 700 and 800.

PHYSICAL DEMANDS
When working in an office environment: 

• Mobility to work in a standard office setting and use standard office equipment, including a computer; primarily a sedentary office classification although standing in work areas and walking between work areas may be required; occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information; ability to lift, carry, push, and pull materials and objects up to 25 pounds.
• Vision to read printed materials and a computer screen. 
• Hearing and speech to communicate in person and over the telephone. 
• Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment.

When working in a field environment:

• Mobility to work in changing environmental conditions; to sit, stand, and walk on level, uneven, or slippery surfaces; to reach, twist, turn, kneel, and bend, and to operate a motor vehicle and visit various sites throughout the County.

• May be exposed to dangerous situations, extreme weather, physical harm and infectious diseases. 

 
WORKING CONDITIONS

• Office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances.
• Also includes field work with exposure to loud noise levels, cold and hot temperatures, inclement weather conditions, chemicals, mechanical and/or electrical hazards, and hazardous physical substances and fumes. 
• Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing County policies and procedures. 
• May require unusual or prolonged work hours during emergencies or disasters and during training programs or emergency preparedness exercises. 

 
EQUIPMENT AND TOOLS UTILIZED

• Standard equipment includes motor vehicle, personal computer and standard office equipment.
• Specialized equipment includes public service radios and personal protective equipment.

 
Disaster Service Worker
All Butte County employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the County requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker related training as assigned, and to return to work as ordered in the event of an emergency.

Salary : $59,987 - $98,072