What are the responsibilities and job description for the Support Services Project Manager/Specialist position at Buzzclan?

Summary :

Join our team as a Support Services Project Manager to oversee critical initiatives within the Office of Early Childhood Care and Education (ECE). You'll manage project documentation, analyze risks, and provide strategic support for federal grant administration. Responsibilities include budget process optimization, KPI reporting, and cross-functional collaboration to ensure compliance and efficiency. Expertise in financial management, data analysis, and stakeholder communication is essential. Ideal candidates have experience with grants management systems, project documentation, and federal reporting requirements. This hybrid role (3 days onsite, 2 remote) is perfect for professionals skilled in process improvement and financial oversight.

The scope of the proposed services will include the following :

Provide day-to-day project management support to the Chief of Staff for the Office of Early Childhood Care and Education (ECE);
Create project documentation, including weekly status reports, project schedules and plans, meeting minutes, risks and issues, other documentation as needed;
Analyze, document, and escalate risks and issues identified during the day-to-day management federal grants awarded to ECE, providing mitigation strategies as needed;
Monitor project deliverables;
Provide day-to-day support for on-going budget processes utilized by ECE;
Provide on-going evaluation and improvements for ECE's budget processes;
Collaborate with stakeholders and teams to provide support services related to the obligation, liquidation, and reconciliation of federal grant awards and ensure program and project goals are met;
Develop and maintain reports and dashboards to visualize key performance indicators (KPIs);
Develop innovative technical solutions, as requested, for :

Assembling financial data for the OCC Quality Progress Report (QPR)

Tracking issues identified during the day-to-day management of federal grants awarded to ECE;

Participate in team meetings and presentations to communicate findings and recommendations;

Perform additional duties related to this job title as needed and requested by LDOE for this task order.

Expertise and / or relevant experience in the following areas are mandatory :

Seven (7) years of consulting and advisory services, training, change management or academic experience;

Three (3) years of experience in accounting, including accounting cycles and processes, budgeting, and reporting;

Intermediate or advanced-level expertise in Google Workspace (specifically Google Docs and Google Sheets), and the Microsoft Office Suite of products;

Experience with LAGov, MTW GMS - Grants Management System (eGMS), and current ECE financial and operational grants management processes;

Experience with the federal Quality Progress Report (QPR) for the Child Care and Development Fund (CCDF) program and other similar funding sources;

Experience facilitating cross-functional communications across various business units, including LDOE Fiscal Operations and Early Childhood stakeholders;

Experience in analyzing, processing, and reconciling large sets of data to identify trends and create data stories;

Experience in working with subject matter experts to define, design, develop and deploy dashboards, consolidating data from multiple data sources into easy-to-interpret and actionable sets of information;

Excellent verbal and written communication skills;

Experience creating project documentation for complex projects.

Expertise and / or relevant experience in the following areas are desirable but not mandatory :

Certified Public Accountant (CPA);

Experience in analyzing the flow of data across systems of record to gain insight into business operations; communicate outcomes, potential bottlenecks, and the impact of decisions to stakeholders; and streamline processes to enhance efficiency;

Has familiarity, experience, knowledge and / or background in the federal CCDF program.

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Support Services Project Manager/Specialist

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