What are the responsibilities and job description for the Receptionist - Full-Time Day Shift position at Byron House?
Potomac, Maryland
Responsible for :
- Ensure that the attainment of Victory Housing, Inc, Mission Statement takes precedence over all decisions and actions.
- Adhere to all Victory Housing policies and procedures, COMAR 10.07.14 regulations as well as County, State and Federal guidelines including by limited to DOH, CDC, CMS and OSHA.
- At all times, implement universal precautions and infectious disease control protocols. Wears assigned PPE appropriately per policy and as requested.
- Complete all assigned training including initial orientation, COMAR 10.07.14 requirements, monthly in-services, HIPAA, VHI required personal care and skills modules. Participates in required safety and disaster drills as assigned and mandated.
- Answering and transferring all incoming calls in a courteous and professional manner, taking messages, giving information, directions, and other appropriate assistance to residents, staff, guests, and vendors, and performing a variety of other administrative duties as assigned.
- Handle and route all incoming calls in a timely (within three rings), courteous, and distinct, customer-friendly manner using proper telephone etiquette.
- Communicate all phone messages clearly and deliver materials to appropriate parties promptly.
- Monitor the entry into and departure out if the community for all guests, residents, and vendors. Always maintain a safe and secure environment.
- As required and instructed, screen all visitors per infectious disease control protocols and guidelines to enter the community.
- Greet, identify, and visit with all guests/visitors and scheduled appointments. Offer beverage refreshment always, and brochure material when appropriate. Function as information “hub” to all visitors ensuring their needs are met.
- Refer all marketing inquiries to Executive Director. Complete Inquiry Sheet if Executive Director is unable to talk with the prospect.
- Mail community brochures upon request.
- Assist with other bulk or Direct Mails as directed.
- Assemble and maintain supply of completed brochure packets and request collateral materials from Corporate Office as directed to maintain established supply par level.
- Assist with office functions such as word processing support.
- Distribute mail throughout home to staff and residents; assist in maintaining postal supply for residents and assist in preparing out-going mail.
- Maintain abundant supply of appropriate forms ready for use in files.
- Assist with activities as requested.
- Assist in redirection of disorientated Residents as needed.
- Maintain neat and tidy reception area, including fresh flowers on desk.
- Coordinate use of common usage area for events/meetings as directed.
- Assist in maintaining appointment notebooks for transportation, hair care, etc. as directed.
- Assist job applicants.
- Assure community directions are available at desk.
- Other duties as assigned.
Requirements:
Must be current on all vaccinations including COVID- 19 and receive CDC recommended booster doses.
Victory Housing is an Equal Opportunity Employer committed to providing an inclusive work environment for staff, clients, volunteers and service partners. Victory Housing employment, advancement and recruitment processes ensure diversity in terms of age, color, disability, ethnicity, gender, gender identity or expression, marital status, national origin or ancestry, race, religion, sexual orientation, genetic information, and/or military or veteran status.
