What are the responsibilities and job description for the Document Controller position at C A P Engineering Inc?
DOCUMENT CONTROLLER
We?re looking for the immediate hire of a Document Controller. The Controller will collect, maintain, and distribute all documents necessary to define project configuration and control construction progress that ensures conformance to client requirements. This includes maintaining a comprehensive filing system and computer database for all documents to be retained in the document control center; managing the operation of the document control center to ensure that all users have the latest revision of appropriate documentation promptly; and performing a variety of design and drafting activities.
Duties, Responsibilities, and Qualifications
Responsibilities:
- Responsible for populating and maintaining document database/logs including Requests for Information (RFI), Shop Drawing Submittals, Change Orders, general project correspondence, etc.
- Responsible for distributing and tracking document submissions/approvals to ensure that they are reviewed promptly to maintain the project schedule.
- Responsible for generating transmittals, filing, sending out, and receiving documents in both electronic and hardcopy formats.
- Strong organizational skills are a must.
- Strong communication skills are a must.
- AutoCad Skills required as project drawings may need to be opened, printed, converted to other formats, etc.
- Microsoft Office (Word, Excel, etc.) skills required.
- Experience (2 to 5 years) in the construction and/or architectural industry performing the above-mentioned tasks, is a plus
- Perform other related duties as assigned by your immediate supervisor.
EDUCATION/EXPERIENCE:
- Proven experience in documentation control, engineering project management, or a related role.
- Familiarity with document management software and engineering tools (e.g., CAD software, PLM systems).
- 3 ? 5 years of equivalent document control work experience preferred
- Exceptional written and verbal communication skills
- Exceptional critical thinking skills
- Adaptable to change and ability to handle multiple projects and deadlines
- Familiarity with Microsoft office; Excel, Word and PowerPoint
- Strong attention to detail
- Team oriented and skilled in working within a collaborative environment. Professional interaction with employees and peers.
OTHER SKILLS AND ABILITIES:
- Must have a basic understanding of construction drawings
- Must be proficient in MS Word, Excel, Outlook, and Adobe Acrobat Pro
- Experience with AutoCAD, Microstation, Geopak is a plus
- Must be detail-oriented with a strong ability to work in a small team environment
- Must possess top organizational skills needed for detailed filing and record-keeping
- Bi-lingual, proficient in both the English and Spanish languages is a plus