What are the responsibilities and job description for the OFFICE ADMINISTRATOR position at C & C Sales Inc?
Job Type
Full-time
Description
C&C Group is headquartered in Lenexa, KS, with offices in St. Louis, MO, Jefferson City, MO, Springfield, MO, and Wichita, KS. C&C Group is an integrator of a variety of manufacturer's products on construction and service projects of all sizes for a diverse clientele. We offer extensive design, consultation, programming and installation, commissioning and service expertise for Access Control, VMS, HVAC Controls, Fire Safety Systems, Wireless Networks, Network Services, Emergency Power Generators, and Access Flooring. Our firm is committed to continuous improvement and is interested in hiring people that want to make a difference. Please visit our website, www.c-cgroup.com, for more information on our products and services, divisions, and our office locations.
Our current opening is for an Office Administrator in our St. Louis office. Office Administrator will be responsible for providing administrative support, special project assistance and other necessary administrative tasks.
- Answer the telephone and attending to guests.
- Interact and communicate with Project Managers and Technicians Supervisors to assign / dispatch Technicians.
- Schedule personnel, materials, subcontractors and equipment based on project needs, skill set and availability.
- Issue general work order documents, dispatch technicians and notify customers.
- Review project paperwork, complete calls and forward project paperwork to appropriate personnel.
- Manage maintenance contracts.
- Responsible for distribution and handling of purchase orders requested by technicians.
- Handle shop management, such as repair tracking-in house; repair tracking-sent in for; tracking spare equipment; tracking of tools and stock items; cleanliness of shop; and managing the database.
- Maintain customer satisfaction by investigating concerns, routing them to assigned staff and responding to special requests.
- Log service work requirements in job tracking system.
- Shipping & Receiving : repair / return items and receiving for jobs / stock / service.
- Order and maintain office supplies and office equipment.
- Manage office billing and purchase orders.
- Manage the shipping and receiving of various materials and maintain data in accounting software.
- Perform accounts receivable follow-up with customers and initiate collections phone calls / correspondence as needed.
- Plan / coordinate office lunches, parties, and events.
- Providing assistance to General Manager, Operations Manager, sales staff, and Engineering staff.
- Assist with other corporate or departmental needs when requested.
We offer a very competitive benefits, including paid time off; major medical for employees and their families, dental and vision plans, 125 plan, life insurance : 401K with matching contributions, and financial planning education, etc.
EEO / AA / Minorities / Females / Disabled / Veterans
Requirements
