What are the responsibilities and job description for the Bookkeeper/Office Manager position at C.E. Brehm Memorial Public Library?
Job Summary
We are seeking a detail-oriented and organized Bookkeeper/Office Manager who is responsible for keeping an accurate account of the library’s finances and daily records, overseeing building needs, and assisting the Library Director.
Responsibilities
- Record daily, weekly, monthly, quarterly and annual statistics for the library
- Balance cash drawers daily
- Make up weekly deposit slips and take cash and checks to bank
- Empty cash in copy machines and deposit in bank as needed
- Maintain and balance petty cash monthly or as needed
- Prepare payroll every two weeks and maintain and file all required reports
- Maintain the Accounts Receivable and Payable records and prepare reports as requested by the Library Director and Board of Trustees
- Maintain vendor records including W-9s and prepare 1099s as needed
- Prepare and file disability, worker’s compensation, etc., forms as needed
- Maintain equipment inventory and order needed library supplies
- Assist with mail check-in and distribution
- Assist with the circulation of materials, local and ILL, receive and record fines and fees
- Assist the Library Director with needed information and statistics
- Troubleshoot equipment hardware/software and determine need for outside service
- Oversee building maintenance
- Make necessary business and maintenance phone calls
- Assist in yearly audit
- Notary duties for library and board of trustees
- Prepare all forms and functions as the Retirement Plan Administrator which will include training and continual education. (Director is Admin for all signings)
- Become FOIA certified and Prepare FOIA request from FOIA Officer
- Perform miscellaneous related duties as assigned
Qualifications
- Minimum of Associates Degree in accounting
- Two years of successful accounting work
- Proficiency in QuickBooks, Quicken accounting software is essential.
- Ability to learn to operate a wide variety of equipment, including telephone, copier, fax and computer hardware
- Physical ability to place and/or remove items from filing cabinets and storage units
- Knowledge of library operation (preferred)
We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, ancestry, age, disability status, marital status, pregnancy, veteran status, sexual orientation, gender identity and expression, genetic information, political affiliation or any other protected characteristic in accordance with applicable laws and regulations.
Job Type: Full-time
Pay: $35,000.00 - $45,000.00 per year
Benefits:
- Dental insurance
- Health insurance
- Paid time off
- Retirement plan
- Vision insurance
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
Application Question(s):
- Do you have experience with QuickBooks accounting software?
Education:
- Associate (Required)
Experience:
- Bookkeeping: 2 years (Required)
Ability to Commute:
- Mount Vernon, IL 62864 (Required)
Ability to Relocate:
- Mount Vernon, IL 62864: Relocate before starting work (Required)
Work Location: In person
Salary : $35,000 - $45,000