What are the responsibilities and job description for the Business Office Coordinator position at C&J Building Solutions?
Overview
We are seeking a highly organized and proactive Office Coordinator to join our team. The ideal candidate will play a crucial role in ensuring the smooth operation of our office by managing various administrative tasks and supporting the overall efficiency of our operations. This position requires excellent communication skills, attention to detail, and the ability to multitask effectively in a fast-paced environment.
Responsibilities
- Oversee daily office operations and ensure a welcoming front desk experience for visitors and clients.
- Manage vendor relationships, including negotiating contracts and maintaining service quality.
- Coordinate schedules and manage appointments for team members, ensuring optimal time management.
- Coordinate with other administrative staff and delegate tasks as necessary to maintain workflow efficiency.
- Handle payroll processing and ensure accurate record-keeping for employee hours and benefits.
- Assist in Project Backlogs and Service WIP meetings
- Assist with AR and AP activities
- Maintain organized filing systems for documents, contracts, and other important records.
- Assist in budgeting processes by tracking expenses and providing reports as needed.
- Exhibit strong phone etiquette while managing incoming calls and directing inquiries appropriately.
- Support various office management tasks to enhance productivity across departments.
Skills
- Proven experience in office management or a similar administrative role.
- Strong vendor management skills with a focus on building positive relationships.
- Excellent communication skills, both verbal and written, to interact effectively with team members and clients.
- Ability to supervise staff while fostering a collaborative work environment.
- Proficient in payroll systems and maintaining confidentiality regarding sensitive information.
- Experience with driving Project backlogs and WIP activities.
- Strong schedule management abilities to prioritize tasks effectively.
- Basic knowledge of budgeting principles to assist in financial oversight.
- Demonstrated phone etiquette skills for professional interactions.
- Experience with Microsoft products and Smartsheet
Join our team as an Office Coordinator where you will contribute significantly to our operational success while enjoying a dynamic work environment!
Job Type: Full-time
Pay: $25.00 - $35.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Schedule:
- Monday to Friday
Ability to Commute:
- Glen Allen, VA 23060 (Preferred)
Ability to Relocate:
- Glen Allen, VA 23060: Relocate before starting work (Preferred)
Work Location: In person
Salary : $25 - $35