Practice Assistant (Litigation)

The Practice Assistant (Litigation) provides administrative support to a team of lawyers and professionals, ensuring efficient and high-quality service to the firm and clients. This hybrid position requires both office presence and remote work depending on future needs. Responsibilities include managing communication with clients, lawyers, and co-workers, handling routine calls, scheduling domestic and international travel, and drafting, editing, and proofreading documents. The Practice Assistant is responsible for preparing and processing reimbursements, invoices, and conflict checks, as well as ensuring compliance with client-specific billing guidelines. Other tasks include organizing and distributing mail, managing workflow requests, performing file maintenance, and assisting with time entry, billing, and collections.

The position requires proficiency in Microsoft Office Suite, document management systems, and electronic signature software. The Practice Assistant must have excellent attention to detail, the ability to work independently, and strong organizational and communication skills. A Bachelor’s degree is preferred, along with 4-5 years of experience in a legal administrative or client-related role. Physical requirements include the ability to sit or stand for long periods and lift up to 30 pounds. The role demands confidentiality, attention to detail, and the ability to work in a fast-paced environment.